ADMINISTRATIVE OPERATIONS COORDINATOR

Essential Duties & Responsibilities

• Oversees and coordinates the company fleet vehicle program in conjunction with the Business Office and Travelers.
• Captures and coordinates hotel accommodations for Travelers/Independent Contractors supporting the organization.
• Assists the administrative team in maintaining the office environment and ensuring its appeal to staff and visitors.
• Supports the Office Manager and Business Office with corporate needs, renewals, and areas of risk management.
• Supports the Office Manager, Operations, and the Director, Human Resources with any needs.
• Maintains and manages a contract database for all non-qualified vendors and contracted partners.
• Schedules and coordinates meetings and prepares and restores conference rooms, facilities, and equipment for scheduled activities/meetings.
• Prepares and distributes correspondence in various formats to appropriate individuals/groups.
• Performs general administrative duties such as data entry, copying, scanning, answering phones, mailing, filing, audit assistance, drafting newsletters or bulletins, and special project needs.
• Provides periodic back-up to the Front Desk Concierge (admin team member) when needed.

Qualifications

• AS degree in Business Administration required;
• 5 years in an administrative assistant position with general office policy and procedure experience required;
• Computer literate with high level proficiency using spreadsheet, database programs, and word processing;
• Ability to follow verbal and written instructions and work on projects with little to no supervision;
• Or an equivalent combination of education and experience.