Administrative & Operations Assistant

About the Role

Associate Allied Chemicals (AAC) USA is expanding its local warehousing and customer support operations. We are seeking a dependable and organized Administrative & Operations Assistant to support day-to-day business activities in a hands-on coordination and administrative role. This position involves logistics follow-ups, inventory tracking, customer communication, and office administration.

This role may be especially suitable for:

• Experienced administrative professionals
• Candidates with prior office coordination experience
• Individuals returning to the workforce
• Candidates seeking a stable long-term position with flexibility
• Professionals who enjoy organized operational work and communication

Responsibilities

Daily Operations Coordination

• Track incoming shipments and warehouse receipts
• Coordinate with trucking companies, warehouses, freight forwarders, and brokers
• Maintain inward inventory and sample tracking records
• Follow up on deliveries and shipment status updates

Administrative & Customer Support

• Handle day-to-day email correspondence
• Prepare and send customer quotations, Sales Orders, and Invoices
• Coordinate customer sample dispatches
• Maintain organized operational records and files
• Assist management with scheduling and operational follow-ups

Inventory & Sample Management

• Maintain sample inventory records
• Track outgoing sample shipments and customer dispatches
• Coordinate basic inventory updates and stock records

Requirements

Preferred Background

Experience in any of the following environments is preferred:

• Administrative assistant roles
• Logistics or warehouse coordination
• Chemical or industrial distribution companies
• Freight forwarding or import/export businesses
• Customer service and operations support roles

QuickBooks/Zoho experience is a plus but not required.

Candidate Profile

The ideal candidate is:

• Extremely organized and reliable
• Strong with email communication and follow-ups
• Comfortable coordinating with multiple vendors and customers
• Detail-oriented and process-driven
• Able to work independently without constant supervision
• Looking for a stable and professional long-term role

Benefits

• Health Insurance