Administrative Officer - Business Manager

About the role

The Administrative Officer functionally serves as the Business Manager and is aligned under the Community Care leadership — under the Associate Director of Patient Care Services (ADPCS) — under the VA Medical Center Director located in Walla Walla, Washington. This is not a virtual position; you must live within or be willing to relocate within a commutable distance of the duty location.

Qualifications

• Specialized Experience: At least one full year of specialized experience equivalent to at least the GS-7 level in the Federal Service that has given you the particular knowledge, skills, and abilities required to successfully perform the duties of an Administrative Officer (Supervisory). This experience must be in or related to the work of the position and typically involves providing a variety of administrative management services essential to the direction and operation of a department or organization in the areas of management analysis, program administration, supervision, and coordination; ensuring compliance with established policies, practices, and procedures; analyzing and measuring the effectiveness of program management and work processes; performing budget management; and utilizing various Microsoft Office applications (e.g., Excel, Access, Word). Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates, and hours worked per week.
• Education: Successfully completed a master's or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree, or LL.B./J.D. if related, that demonstrates the knowledge, skills, and abilities necessary to do the work of the Administrative Officer (Supervisory) position. This education must have been obtained in an accredited college or university. Transcripts (unofficial or official) must be submitted with your application materials; education cannot be credited without documentation.
• Combination: Equivalent combinations of successfully completed graduate-level education (beyond the first year) and specialized experience as described above may be used to meet total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of the Administrative Officer (Supervisory) position. Transcripts (unofficial or official) must be submitted with your application materials; education cannot be credited without documentation.

Responsibilities

• Provides supervision at first and second levels for employees responsible for financial and administrative work in support of the facility community care office.
• Discusses, investigates, and responds to employee grievances to resolve conflicts.
• Coordinates and participates in disciplinary actions and responds to appeals and grievances.
• Provides provision and oversight of the community care annual budget, including budget formulation, justification, execution, financial management, and financial reporting.
• Provides advice to management and program personnel on budgetary and finance issues.
• Performs as an expert in budgeting and financial management on a large departmental level.
• Reviews budget estimates submitted, analyzes program plans and information, and identifies need for changes.
• Prepares presentation materials for budget submission to the Medical Center budget committee and participates in budget presentation.
• Analyzes program reports, financial statements, and other accounting data, correlating and verifying information.
• Provides for full administration of reporting, evaluation, and community care requirements associated with the accreditation of the organization.
• Assures all standards of regulatory and accrediting agencies are continuously met in full.
• Coordinates the preparation and submission of recurring monthly, quarterly, and annual reports, management briefings, summaries, and a wide variety of non-recurring reports.
• Develops both long and short-range policies and plans for Community Care by coordinating the medical administration needs of the facility community care office for the Medical Center.
• Takes the initiative to identify needs and potential issues/concerns and devises flexibilities in operations and constructive, cost-effective approaches to resolve problems.
• Develops, evaluates, and modifies organizational structure and systems to achieve program goals.
• Participates in the analysis and interpretation of workload and other data used in resource planning.
• Conducts special studies to resolve administrative problems which arise during normal operations and presents conclusions and recommendations.
• Assists in the development, interpretation, application, and integration of objective criteria and acceptable standards for use in monitoring activities.
• Identifies problems and/or opportunities to improve care through such avenues as informal meetings, Medical Center committee meetings, statistical data, occurrence screens, incident reporting, procedure case review, etc.
• Performs other duties as assigned.

Schedule

Monday through Friday, 8:00am to 4:30pm

Benefits

• Recruitment & Relocation Incentives: Not authorized
• Critical Skills Incentive (CSI): Not approved
• Telework: May be authorized for AD HOC telework; eligibility will be discussed during the interview process.