Administrative Officer.

Duties

• Administers programs including records management, property management, supply, procurement, and vehicle fleet management.
• Serves as a subject matter expert on all aspects of administrative activities.
• Provides management and operating officials advice and assistance on all administrative matters.
• Assists in the development and execution of the station's annual General Operating Expenses and Minor Construction budget with division and station management.
• Develops and implements administrative management policies.
• Directs operation of the central mailroom including direction of the general workflow of written communications for the Regional Office (RO).
• Directs procurement, storage, and distribution of all forms and publications to the RO and service organizations, ensuring compliance with RO and CO directives.
• Responsible for administration of station motor pool of GSA vehicles in accordance with applicable directives, ensuring maximum utilization and maintenance of assigned vehicles.
• Ensures surveillance, evaluation, and planning to ensure efficient utilization of facilities and works with appropriate entities for acquisitions, maintenance, and improvements.
• Administers the Personal Identity Verification system.
• Supervises administrative employees, determines training needs of staff, advises, counsels, and instructs subordinate employees on work and administrative matters, and interviews and selects candidates for vacant positions.
• Coordinates building security with GSA building management, Federal Protective Services, VA Police, etc., including investigating security violations and furnishing studies, analyses and reports related to security.
• Exercises control over the day-to-day operations of services, functions, and processes as it relates to safety and continuity of operations.
• Responsible for the station's accounting systems, financial reporting and finance operations (including agent cashier and employee accounts), including preparation of all accounting and financial reports.
• Serves as the advisor on all matters concerning the station's fiscal activities, providing advice to local management on all phases of fiscal administration.
• Manages responsibilities through subordinate supervisors and non-supervisory employees, with work involving accounting for benefits programs, administrative expenses, payroll, debt collection, waiver and compromise claims (where applicable), travel, auditing, and budgeting.

Requirements

• U.S. Citizenship required.
• Selective Service Registration required for males born after 12/31/1959.
• Subject to background/security investigation.
• May be required to serve a 1-year probationary period.
• May be required to serve a one-year supervisory probationary period if not previously completed in a Federal position.
• Selected applicants must complete an online onboarding process.
• Acceptable form(s) of identification required to complete pre-employment requirements.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of the announcement on 08/31/2026.

Time-in-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must have served 52 weeks at the GS-12 level. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

GS-13 Grade Level Specialized Experience: Applicants must have one year of Specialized Experience equivalent to the GS-12 level, demonstrated by performing duties related to administrative functions which include planning, directing, and coordinating supportive services of an organization. Additionally, candidates must show experience in two (2) of the following areas:

• Overseeing maintenance of buildings, grounds, and/or equipment.
• Facility projects such as renovation of existing space, relocation of a team and/or office, facility improvements, workspace adjustments, minor construction, etc.
• Administering government regulations relating to environmental, health, safety, and/or security standards.
• Procurement, contracting, and/or lease administration.
• One or more supportive services of an organization such as records management, property management, inventory of supplies and/or equipment, vehicle management, mail distribution, etc.
• Providing advice to management officials based on analysis of space and facilities, safety and security inspections, minor construction budgets, etc.
• Successful completion of a leadership program such as Emerging Leaders Program, Station Leadership Candidate Development, Leadership Enhancement and Development Program, etc., or any equivalent program if not completed through the VA.
• Leading which would have been gained as a supervisor, team lead, coordinating several major work assignments, recognized as a de facto team leader by peers, project management, etc.

There is no education substitute for this grade level. Experience refers to paid and unpaid experience, including volunteer work. Full-time employment is considered to be at least 35 hours per week; part-time experience will be credited on a pro-rated basis.

Schedule

• Full time, Monday through Friday, 8:00am - 4:30pm
• Compressed/Flexible: Not Available
• This position is eligible for situational (ad hoc) telework only. Routine or recurring telework is not authorized.
• Virtual: This is not a virtual position.

Pay & Benefits

• Relocation/Recruitment Incentives: Not Authorized
• Financial Disclosure Report: Required
• Benefits package available as a federal employee; eligibility depends on position type and full-time, part-time, or intermittent status.