Administrative Officer (ADMIN OFCR 2 CX)

About the role

In coordination with the Executive Director of the One Health Institute (OHI), CAO, and Leadership Team, provides administrative, processing, and operational support for departmental functions. This position independently manages complex business processing activities, including procurement, invoice and payment processing, accounts payable support, travel coordination, reimbursements, and reconciliation of transactions in Aggie Enterprise, while ensuring compliance with university and funding agency policies and deadlines. The role also supports human resources functions such as recruitment coordination, onboarding and offboarding of staff, student, and postdoctoral hires, personnel transactions, and related payroll processes in collaboration with shared service units. In addition, the incumbent coordinates and supports departmental events, programs, and special projects by managing logistics, budgets, vendors, and on-site operations. Serving as a key administrative resource, this position supports daily operations, compliance activities, reporting, and cross-functional coordination to ensure the efficient and effective functioning of the department and its centers. The One Health Institute (OHI) is engaged in numerous state and international training and research projects and programs regarding emerging and endemic diseases, public health, planetary health, and wildlife conservation, including responding to emergency events involving animals and humans. The One Health Institute is the administrative home of a diverse collection of research and public service Centers, Programs and projects. Each of these organizational units and the individuals who comprise them fulfill the mission of the OHI as they are all working at the interface of animals, people, and the environment to solve complex problems impacting health and conservation. Location: Davis, CA. This is a hybrid position (mix of on-site and remote work). Appointment Type: Career, Percentage of Time: 100%, Union Representation: Yes - CX-Clerical/Admin.

Responsibilities

• Business & Financial Processing (40%): procurement, invoice and payment processing, accounts payable support, travel coordination, reimbursements, reconciliation of transactions in Aggie Enterprise.
• Program Support (40%): coordinating and supporting departmental events, programs, and special projects; managing logistics, budgets, vendors, and on-site operations.
• HR Assistance (20%): recruitment coordination, onboarding