ADMIN OFCR 2 CX

About the role

The Division Analyst will provide administrative and analytical support to the Division of Gynecologic Oncology (Gyn Onc) as well as additional division specific programs and events in the Department of Obstetrics, Gynecology, & Reproductive Sciences.

Responsibilities

• Oversee the daily operations of the academic office of the Division of Gynecologic Oncology
• Serve as the administrative lead in the Division
• Manage the Division Chief’s complex calendars to align with the Chief’s commitment and responsibilities
• Manage complex projects, maintain costs for the division, purchase and maintain supply inventory, and manage space logistics
• Communicate on behalf of the Chief and Program Directors (e.g. Division, Fellowship, etc.) with UCSF faculty and leadership, funders, the public and governmental agencies
• Receive general directions from the Division Chief, Program Directors, faculty members and/or the Assistant Division Administrator in the form of objectives with deadline driven goals
• Maintain project deliverables of the division and create project timelines to ensure operational efficiency across multiple entities that the Gyn Onc Division interacts with
• Manage the maintenance of Gyn Onc standard operating procedures and handle communications regarding any new process improvement developments or changes in the existing processes
• Manages and administers a wide range of administrative operation for the Division Chief, Director, faculty, fellows, clinical research coordinators, research associates of the Division of Gynecologic Onc

Qualifications

• Bachelor's degree in any related area and / or equivalent experience/training
• Minimum one (1) year of experience in administrative analysis or operations research
• Ability to use sound judgment in responding to issues and concerns
• Excellent communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing
• Service oriented and responsive to questions and requests
• Ability to interact in a professional, resourceful, and courteous manner
• Excellent organizational skills, analytical, and demonstrated attention to detail and have the ability to multi-task with demanding timeframes
• Able to work independently and within a team in a fast paced environment
• Strong knowledge of common organization-specific and other computer application programs, including Word, Excel, PowerPoint, Endnote, Mail Clients and Scheduling Software, WebEx, Zoom, Jabber