Administrative Officer 3

About the role

The role involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

Responsibilities

• Perform short- and long-term planning for the organization.
• May supervise staff or students.
• Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope.
• Applies theory and puts it into practice with an in-depth understanding of the professional field; independently performs the full range of responsibilities within the function.
• Analyzes problems / issues of diverse scope and determines solutions.

Requirements

• 3+ years of related work experience; and/or equivalent experience/training.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Solid knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

Qualifications

• Experienced professional who knows how to apply theory and put it into practice with an in-depth understanding of the professional field.
• May report to a chair, director, or a higher level administrative operations professional or manager.

Skills

Not specified

Benefits

Not specified

Pay

Final salary and offer components are subject to additional approvals based on UC policy. Placement within the salary range is dependent on a number of factors including work experience and internal equity within this position classification at UCSF.

Schedule

Not specified