Administrative Manager, RAM

Key Responsibilities

• Manage purchase-card and project expenses using Emburse to track and reconcile monthly procurement and travel card activities.
• Manage procurement and purchase order requests, develop vouchers, and handle invoices.
• In collaboration with the Pre-Award, Post-Award, and RAI Finance, support offices to obtain the necessary internal budget spending codes for each award.
• In collaboration with Finance, oversee the overall monthly process of the time and effort (T&E) reports, including collecting and creating revisions for T&E as needed.
• Support the update and maintenance of various standard operating procedures to ensure compliance with organizational guidelines.
• Coordinate meeting and event logistics, ensuring all details are well-managed and executed, including travel arrangements and expense reimbursements.
• Manage office supplies, maintain equipment inventory, and secure non-profit pricing for software and services to ensure staff have the necessary resources for day-to-day operation.
• Prepare consultant and vendor agreements, collaborating with Global Supply Chain and Human Resources.
• Support the processing of consultant payments and coordination with Global Finance to ensure payments are processed.
• Supports onboarding and offboarding of RAM Volunteers & Interns as needed.
• Manage electronic project files and organize documentation in cloud platforms like Box and IRC’s intranet.
• Ensure document organization and accessibility for streamlined information retrieval and collaboration.
• Maintain and disseminate information regarding network-wide shared software accounts (Foundation Directory, Zoom Enterprise, etc).
• Develop and manage shared team systems (Monday.com, Box.com, shared team calendars, etc).
• Support RescueNet and website maintenance, ensuring high-quality content.
• Plan, schedule, and facilitate staff meetings and conference calls, managing logistics and follow-up.
• Train new staff on IRC platforms and procedures, including Egencia and travel reimbursements.
• Perform additional administrative duties as assigned, demonstrating flexibility and adaptability.

Requirements

• Bachelor’s degree preferred or relevant experience.
• 2-4 years of progressive work experience.
• Excellent written and oral communication skills.
• Strong organizational and time management skills.
• Problem-solving and critical thinking abilities.
• Proficiency in Windows, Microsoft Suite, Google Docs, Teams, and Zoom.
• Familiarity with IRC's Integra system (Microsoft Dynamics 365) and finance a plus.
• Familiarity with intranet platforms a plus.

Compensation

(Pay Range: $66,700 - $76,500)

Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Professional Standards

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation.

Equal Opportunity Employer

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.