Administrative Manager Intermediate/Associate

Job Summary

The Administrative Manager serves as the Michigan Neuroscience Institute's operational manager, ensuring that people, processes, systems, and resources are aligned to support current operations, organizational effectiveness, and future growth across a complex interdisciplinary research enterprise.

Responsibilities

• Organizational Scope
• Establishes, integrates, and continuously improves the administrative and operational infrastructure supporting the Michigan Neuroscience Institute's research, education, and strategic missions.
• Serves as the operational partner supporting Institute leadership and is responsible for developing scalable administrative infrastructure that enables research excellence, organizational effectiveness, and strategic growth.
• Core Operational
• Provides direct supervision, operational leadership, and administrative support for approximately: 4 full-time employees and 2 part-time employees (including one contract employee).
• Supports 17 core faculty, 9 junior faculty and research scientists, 42 research and technical staff, 35 postdoctoral fellows, and 13 Graduate Student Research Assistants (GSRAs).
• Oversees operational support for approximately 30,000 assignable square feet of research and administrative space.
• Institute-Wide Operational Scope
• Coordinates institute-wide operations supporting an interdisciplinary neuroscience community.
• Provides operational oversight and coordination for approximately 30,000 assignable square feet of research and administrative space.
• Operational Leadership and Management
• Develops and implements operational strategies that support institute priorities and long-term objectives.
• Advise institute leadership regarding operational risks, opportunities, resource requirements, and organizational effectiveness.
• Maintains operational performance and identifies opportunities to improve service delivery, workflow efficiency, and resource utilization.
• Research Operations Support
• Supports institute-wide operational support for faculty, trainees, laboratories, and shared research resources.
• Identifies and resolves operational barriers affecting research productivity and institute effectiveness.
• Facilities, Space, and Infrastructure Management
• Oversees facilities and space-related operations across the Institute.
• Develops recommendations regarding space utilization, infrastructure investments, and long-range space planning.
• Technology and Operational Systems Oversight
• Provides operational oversight of institute technology resources and services.
• Serves as the primary operational liaison with Health Information Technology & Services (HITS), vendors, and institutional technology partners.
• Strategic Initiatives and Organizational Implementation
• Lead operational implementation of strategic initiatives approved by institute leadership.
• Develop operational plans and implementation strategies supporting institute growth, organizational redesign, shared research infrastructure, and future operational capabilities.
• Financial and Resource Management
• Participates in operational budget planning, resource allocation, and long-range operational planning discussions.
• Maintains operational documentation, technology inventories, and vendor service relationships.
• Leadership and Supervision
• Directly supervises assigned staff, including recruitment, onboarding, coaching, performance management, professional development, and personnel actions.
• Establishes priorities, allocates work, monitors performance, and ensures delivery of high-quality operational services.
• Promotes employee engagement, professional development, accountability, and continuous improvement.
• Builds organizational capacity through workforce planning, succession planning, and development of a collaborative, service-oriented culture.

Qualifications

• Bachelor's degree in business administration, healthcare administration, public administration, higher education administration, or a related field, or an equivalent combination of education and experience.
• Minimum of 5 years of progressively responsible experience in a similar administrative or operational role.
• Experience in managing large-scale research institutions, including faculty, staff, and research operations.
• Proven ability to develop and implement operational strategies and policies.
• Strong interpersonal and communication skills, with the ability to work collaboratively with diverse stakeholders.
• Excellent organizational and project management skills.
• Ability to manage multiple priorities and deadlines.
• Knowledge of relevant laws, regulations, and best practices in research administration and facility management.

Skills

• Strong leadership and supervisory skills.
• Effective problem-solving and decision-making abilities.
• Strong organizational and project management skills.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.

Benefits

Competitive salary, comprehensive benefits package, professional development opportunities, and a supportive work environment.

Pay

Salary range: $80,000 - $100,000 annually, commensurate with experience.

Schedule

Full-time, Monday through Friday, 8:00 AM - 5:00 PM.