Administrative Law Enforcement Specialist III - Sheriff's Office - Flagstaff (0526)

Nature of Work

The Sheriff’s Office is committed to providing responsive and effective Service to the Community. Our employees are the most valuable resource contributing to meeting our mission. We value professional development, work-life balance, in a family type work culture. We are committed to providing exemplary service to our public and improving the quality of life in our community.

About the Role

This civilian position in Flagstaff, you will join our Administrative Team, as part of the Support Services Division of our agency. This diverse team is made up of 5 Law Enforcement Specialist III’s that report to an Administrative Supervisor. Team members collaborate to achieve shared goals. In this role, you have the opportunity to bring your skills in communication, organization, and accuracy to accomplish the many wide-ranging duties of the team. You will receive on the job training, development and the opportunity to work flexible schedules.

Responsibilities

• Covers specialized departmental functions, meetings, and travel
• Oversees an administrative unit's record management systems and databases
• Serves as lead staff
• Provides training to assigned staff
• Aids with special projects as assigned
• Prepares and maintains statistical and administrative reports
• Gathers and prepares information for budgetary purposes
• Creates, processes, and distributes confidential and sensitive documents and correspondence
• Captures and preserves departmental records
• Communicates and acts as liaison with other departments, agencies, and the public
• Attends meetings to represent the department
• Composes and types correspondence, contracts, reports, and other documents
• Researches pricing and vendors and prepares requisitions for needed goods and services
• Performs research regarding grants and external sources of funding
• Takes and transcribes meeting minutes

Requirements

• Four years of progressively responsible administrative or clerical experience
• OR, Associate’s degree and three years of progressively responsible administrative or clerical experience
• OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience
• OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position

Qualifications

• Must pass background and polygraph including criminal history
• Once in the position, must obtain Arizona Criminal Justice Information System (ACJIS) certification

Skills and Abilities

• Considerable knowledge of: Specialized terminology, procedures, and forms
• Records management
• Business English, spelling and arithmetic, punctuation and grammar
• Modern office practices, procedures, and equipment
• Principles and practices of administration
• Use of computer applications, including Microsoft Word, Excel, and/or database
• Use of modern office equipment
• Make sound decisions independently and in accordance with regulations, policies and procedures
• Perform complex administrative functions with speed and accuracy
• Meet deadlines and maintain workflow
• Accurately maintain records and prepare reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Additional Requirements

• Knowledge of: Rules and procedures of assigned department, including state and federal law
• Working knowledge of: Principles and practices of administration
• Skills in: Use of computer applications, including Microsoft Word, Excel, and/or database
• Ability to: Perform complex administrative functions with speed and accuracy
• Meet deadlines and maintain workflow
• Accurately maintain records and prepare reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Essential Functions

• Sitting
• Working with and around others
• Dealing with interruptions
• Repetitive motion (hand/wrist/elbow/shoulder) for computer work
• Filing
• Telephones
• Vision Acuity (Near) for computer work
• Hearing for communicating with others with phone calls, meetings
• Speech for telephone and ordinary conversation/conversation
• Touch for typing, filing, writing and phones

Background Check

Please describe your data entry experience in detail.
Provide specific examples of your involvement with records management.
Describe your experience dealing with difficult customers in detail.
Describe your experience in transcribing dictation.
As part of the application process, you are required to submit a completed background packet to the Sheriff's Office prior to the close date of this position. The following link will allow you to access the 12-page Civilian background questionnaire. If you need assistance or have any questions regarding the download, please call Human Resources at (928) 679-7100. Please copy and paste the following link to your web browser to download the background packet.
https://www.coconino.az.gov/DocumentCenter/View/66833/CIVILIAN-Background-Word-Fillable-UPDATED

I understand that a background check is required as part of this application process.