ADMINISTRATIVE INTERN - (NON-CAREER) - CONSTRUCTION MANAGEMENT

About the role

The Port of Long Beach is seeking two (2) Administrative Interns in the Construction Management Division. This is an unclassified (Non-Civil Service) position.

Responsibilities

• Collect, compile and analyze statistical and technical data related to Construction Management activities.
• Absorb and assist in minor construction inspections.
• Work closely with the project team to monitor the quality, cost, and scheduling of construction projects.
• Prepare cost estimates from engineering plans for infrastructure improvements.
• Review and process Request for Information, submittals, and other construction contract documentation.
• Review contractor’s monthly progress payment requests.
• Review contractor’s change order cost and schedule impact.
• Aid in the preparation of change order packages.
• Provide technical assistance to Engineering staff.
• Keep supervisor informed regularly on the status of work activities and issues.
• Interact closely with the Construction Management Division and other divisions as required.
• Aid in developing the project schedule, reviewing the schedule, and updating the schedule.
• Aid in reviewing and tracking Request for Information (RFI) and submittals.
• Aid in preparing and tracking punchlist progress.
• Aid in closeout documentation.
• Attend weekly project meetings and design review meetings.
• Review contractors' as-built drawings.
• Correspond and communicate with internal Port employees and consultants via email, phone, and live meetings.
• Maintain a positive relationship with internal Port divisions, contractors, and consultants.
• Perform site visits, take photographs, and note key elements of work taking place.

Requirements

• Currently enrolled in a Bachelor’s degree program with a focus/emphasis in Civil Engineering, Construction Management, and/or related field in junior, senior standing, or enrolled in a graduate level Civil Engineering or Construction Management program.
• Ability to work with people from diverse backgrounds and areas of technical expertise.
• Familiarity with MS Office, including Word, Excel, PowerPoint, Outlook, and other related applications.
• Knowledge of Bluebeam software is desired.
• Strong interpersonal skills, effective in a team environment, and able to work independently.
• Good oral and written communication skills, able to communicate ideas clearly, concisely, and professionally.

Special Note

This is an unclassified, "at-will" position. The appointed candidate will serve at the discretion of the Port of Long Beach and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach. The non-career Intern position typically works 20 hours per week, and cannot exceed an average of 29 hours per week throughout the year, up to a total of 1600 hours in a year for a maximum of two years. Flexibility is offered within typical business hours. The assignment may end at any time, but under no circumstances will it extend beyond two years.