Administrative Generalist, General Medicine

Responsibilities

• Manage complex calendars and coordinate meetings, events, agendas, materials, action items, and professional communications.
• Maintain faculty records and support annual reviews, appointment and promotion activities, recruitment, and onboarding.
• Cook up assigned physician schedules in QGenda or another scheduling platform and communicate approved schedule changes.
• Cook up medical students, residents, and other learner rotations, including schedules, access, orientation, and evaluations.
• Cook up travel and process reimbursements, purchasing requests, and invoices in accordance with university requirements.
• Cook up section projects, reports, events, committees, procedures, website content, and process-improvement activities.

Requirements

• Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
• Experience: 3+ years of relevant experience required.

Qualifications

• Experience in academic medicine, healthcare, higher education, or another complex organization, particularly supporting physicians, faculty, or senior professionals.
• Experience with clinical scheduling, medical education, recruitment, onboarding, faculty affairs, project coordination, HIPAA, or systems such as QGenda, Workday, Oracle, Epic, Oasis, New Innovations, Interfolio, Qualtrics, or SharePoint.
• Proficiency with Microsoft 365 and demonstrated ability to manage competing priorities, communicate effectively, exercise sound judgment, and handle confidential information.

Pay

Hiring Range: $62,500 - $68,500 commensurate with education and experience.

Schedule

Anticipated Start Date is September 2026. Position Type & Work Location This is a non-exempt-level, benefited position. Learn more about UVA benefits. This position is based in Charlottesville, VA, and primarily performed on-site. It is eligible for a limited hybrid schedule based on operational needs and in accordance with UVA’s remote work guidelines.