Administrative Facilities Planning Coordinator - FT Days

Key Responsibilities

• Process, track, and manage a high volume of purchase orders and invoices with accuracy and timeliness
• Monitor project expenses and assist in compiling budget reports for management review
• Enter and maintain work orders in a web-based system
• Assign and track space request numbers
• Scan, process, and maintain requisition documentation
• Set up and organize project folders to support CAD and project workflows
• Provide ongoing administrative support to the Facilities Planning Supervisor, CAD Manager, and Systems Senior Director
• Assist with coordination of construction and space planning projects
• Maintain accurate records and ensure compliance with internal procedures

Required Skills

• Excellent organizational skills
• Proficiency in Microsoft Office (Word, Excel), creating and maintaining detailed spreadsheets
• Ability to establish systems and maintain them
• Strong follow-up required
• Ability to manage multiple projects simultaneously
• Ability to communicate across multiple departments
• Ability to collaborate with people from diverse backgrounds
• Excellent communication skills

Required Experience

• High School Diploma
• Experience supporting construction/project management
• Experience with purchasing and accounts payable procedures
• Extensive computer experience with spreadsheets and reports