Administrative Coordinator – Residency Program for Advanced Practice Provider

For more than 55 years, Family Health Centers of San Diego’s (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, low-income and medically underserved persons. FHCSD is one of the top 10 largest federally qualified health centers (FQHCs) in the country, operating more than 90 sites across San Diego County.

About the role

FHCSD is looking for an Administrative Coordinator to work under limited supervision, providing intermediate-level clerical and administrative support for the Advanced Practice Provider (APP) Residency Program. This 12-month educational program is designed for recently-graduated nurse practitioners and physician assistants, offering a unique salaried opportunity to improve clinical skills and prepare for a career in community medicine.

Responsibilities

• Work closely with the APP residency Program Director to perform administrative duties related to program operations.
• Create and disseminate resident curriculum schedules and the program’s monthly calendars.
• Build templates and open schedules in CMIS.
• Track and manage resident and faculty time off requests.
• Communicate with clinic directors/department leaders regarding administrative issues related to hosting learners (patient registration, timecards, etc.).
• Field questions and concerns from preceptors, clinic directors/department leaders, and residents, and escalate to the program director as appropriate.
• Circulate and collect evaluations for clinical rotations and each didactic session.
• Compile evaluation data to present to the program director.
• Coordinate with guest lecturers (including scheduling, providing parking information, and setting up for lectures).
• Track resident productivity.
• Coordinate with the Communications department regarding program marketing (website, recruitment flyers, etc.).
• Plan and coordinate residents’ graduation ceremony.
• Attend and record meetings for the Residency Advisory Committee.
• Assist the program director with the program’s application for accreditation.
• Perform other duties as assigned, leveraging special skills or experience as applicable.

Requirements

• High School diploma or GED equivalent required; college-level coursework in English, Business Administration, and Mathematics required. Bachelor’s degree in a related field preferred.
• 2 years of administrative support experience, preferably in the medical/health-related field.
• Ability to type 40–50 WPM and complete accurate data entry at high speed using grammar and spell-check software.
• Exceptional knowledge of business English, including proper grammar, spelling, and punctuation.
• Intermediate knowledge of mathematics and calculation skills.
• Occasional travel between sites and other locations is required. Must have a valid California driver’s license, an automobile, and proof of minimum car insurance as required by California law (limits of $100,000 recommended). An acceptable driving record is required.

Benefits

• Competitive salary: $21.00 – $26.00 per hour.
• Retirement plan with employer match.
• Paid time off, extended sick leave, and paid holidays.
• Comprehensive medical, dental, vision, FSA, and life insurance.
• Employee discounts and wellness programs.

Schedule

Regular part-time position (20 hours per week).