Administrative Coordinator - Office of the Vice President

About the role

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia’s degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students. Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce.

Responsibilities

• Coordination and support of planning, design, and construction of design and construction projects of new buildings, additions, and modification to existing buildings.
• Aid in managing office schedules, coordinating meetings, and maintaining departmental calendars.
• Support the implementation of office policies and procedures to improve workflow.
• Aid in onboarding and training of office staff, volunteers, or student workers as needed.
• Maintain organized records, documents, and compliance with institutional policies.
• Track and order material samples and office supplies, ensuring cost-effective procurement.
• Help maintain relationships with internal departments, community organizations, vendors, and stakeholders.
• Provide administrative support for data collection, strategic planning, and new initiatives.
• Aid in resolving operational challenges and implementing office improvements.

Qualifications

• Bachelor's Degree required.
• Prior experience in a design-, engineering-, or construction-related field preferred.
• Interest or knowledge in interior design, architectural design, construction, engineering, or space planning.
• Understanding and ability to read floor plans for architectural, mechanical, electrical, and plumbing disciplines.
• Strong oral and written communications skills, excellent interpersonal skills, and the ability to work as part of a team handling multiple projects.