Administrative Coordinator - Office of the Vice President

About the role

Reporting to the Senior Vice President for Administration and Finance or as designated, the Administrative Coordinator will provide administrative and clerical support to ensure the smooth operations of the office.

Responsibilities

• Coordination and support of planning, design, and construction of design and construction projects of new buildings, additions, and modification to existing buildings.
• Aid in managing office schedules, coordinating meetings, and maintaining departmental calendars.
• Support the implementation of office policies and procedures to improve workflow.
• Aid in onboarding and training of office staff, volunteers, or student workers as needed.
• Maintain organized records, documents, and compliance with institutional policies.
• Track and order material samples and office supplies, ensuring cost-effective procurement.
• Help maintain relationships with internal departments, community organizations, vendors, and stakeholders.
• Provide administrative support for data collection, strategic planning, and new initiatives.
• Aid in resolving operational challenges and implementing office improvements.

Qualifications

• Bachelor's Degree required.
• Prior experience in a design-, engineering-, or construction-related field preferred.
• Interest or knowledge in interior design, architectural design, construction, engineering, or space planning.
• Understanding and ability to read floor plans for architectural, mechanical, electrical, and plumbing disciplines.
• Strong oral and written communications skills, excellent interpersonal skills, and the ability to work as part of a team handling multiple projects.