Administrative Coordinator - Mineola

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center offering sophisticated diagnostic and therapeutic care across virtually every specialty and subspecialty of medicine and surgery. As a major regional healthcare resource, the hospital is deeply committed to medical education and research, providing a full complement of inpatient and outpatient services.

About the role

We have an exciting opportunity to join our team as an Administrative Coordinator in Mineola. In this role, the successful candidate will manage diverse and confidential projects and perform administrative duties requiring broad and comprehensive experience, skill, and knowledge of the institution’s policies and practices to support the department director and/or manager. Responsibilities include answering requests for information, preparing and editing correspondence, presentations, reports, and financial data, organizing and maintaining files and records, conducting research, and establishing and maintaining working relationships with personnel in other departments. The coordinator will maintain calendars, prioritize tasks, and may make travel arrangements.

Responsibilities

• Supports the director with administrative details on various assigned projects and the administration of day-to-day operations.
• Completes project and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation from others, monitoring progress, problem-solving, and making adjustments to plans.
• Resolves routine and complex inquiries; responds independently or drafts responses for the director’s review to correspondence.
• Gathers information and follows up with appropriate staff on behalf of the director.
• Screens incoming mail, email, telephone communications, and in-person inquiries from vendors and colleagues.
• Identifies, follows up on, and tracks requests of great importance requiring immediate attention, including contracts, reports, memos, and other documents in a timely and accurate manner.
• Coordinates the production and distribution of related project materials as required.
• May prepare meeting notices, reports, and agendas; notifies attendees; resolves scheduling conflicts; records and tracks meeting minutes and follow-up items.
• Ensures timely resolution of critical issues and compliance with record retention procedures.
• Develops and maintains appropriate document filing systems (both hard copy and electronic) for easy reference and access.
• Maintains confidentiality and recommends solutions or actions required.
• May have budget oversight as directed; monitors supply inventory; orders and stocks office supplies; may prepare expense reimbursement requests and maintain office equipment as assigned.

Requirements

• Bachelor’s Degree.
• 1–3 years of administrative support experience or related experience.
• Excellent communication (oral and written), interpersonal, detail-oriented, organization, project coordination, customer service, and multitasking skills.
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Preferred Qualifications

• Notary Public certification.
• 3–5 years supporting a manager or director.

NYU Langone Hospital—Long Island provides a comprehensive benefits and wellness package designed to support employees at every stage of life, including financial security benefits, a generous time-off program, employee resource groups, and a holistic wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.

The salary range for this role is $66,300.00 – $69,451.20 annually. Actual salaries depend on experience, specialty, education, and hospital need. The listed range does not include bonuses, incentive pay, differential pay, or other forms of compensation or benefits.