Administrative Coordinator, Medical & Scientific Affairs

Job Responsibilities

• Manage leadership calendars and coordinate team activities across locations and time zones.
  • Schedule meetings, events, visitors, conference rooms, and virtual sessions.
    • Prepare agendas and materials, document action items, and track follow-up.
    • Communicate schedule changes promptly and accurately.
• Coordinate travel arrangements, itineraries, documentation, and changes.
  • Prepare, submit, and track expense reports.
  • Maintain supporting records and follow up on approvals or missing information.
• Coordinate procurement, supplies, and vendor coordination.
  • Prepare and track purchase orders, invoices, and related documentation.
  • Cook with suppliers and internal Procurement and Finance teams.
  • Monitor office supplies, inventory needs, and open requests.
• Support office and department administration.
  • Care for mail, shipments, copying, scanning, filing, supplies, and workspace needs.
  • Maintain department records, distribution lists, training files, and document workflows.
  • Support onboarding by coordinating workspaces, badges, accounts, equipment, access, forms, and training assignments.
  • Track administrative tasks through completion and escalate delays appropriately.
• Support technology and meeting support.
  • Support audiovisual equipment, virtual meetings, and presentation readiness.
  • Use Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and related business tools effectively.
  • Escalate complex technical issues to IT or the appropriate system owner.
  • Learn and use new workflow and document-management platforms.
• Support cross-functional coordination.
  • Initiate and track requests with internal support teams.
  • Cook effectively with onsite and remote colleagues across Labcorp locations.
  • Keep stakeholders informed of progress, delays, and next steps.
  • Build productive relationships with internal and external partners.
  • Apply sound judgment when resolving issues or escalating barriers.

Qualifications

• Experience providing administrative, departmental, executive, office, or coordination support.
• Strong proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and virtual-meeting tools.
• Excellent organizational, written communication, and time-management skills.
• Ability to interact professionally with senior leaders, colleagues, visitors, vendors, and cross-functional teams.
• Strong attention to detail, discretion, and sound judgment.
• Ability to adapt to changing priorities.

Preferred Qualifications

• An associate’s degree or significant experience as an Administrative Coordinator.
• Experience supporting leaders in healthcare, biotechnology, pharmaceuticals, laboratories, clinical research, or another scientific or medical environment.
• Experience coordinating travel, expenses, procurement, purchase orders, invoices, or suppliers.
• Familiarity with laboratory operations, medical or scientific terminology, CLIA, CAP, or continuing education requirements.
• Familiarity with workflow, project-management, or document-control tools such as Workfront and Veeva.

Additional Job Standards

• This is an onsite, primarily office-based position with routine activity across offices, meeting rooms, reception areas, and laboratory-adjacent or clinical spaces.
• The role consists mainly of desk and computer work, with regular walking between work areas.
• Punctual and dependable attendance is essential.
• Occasional flexibility may be required for meetings across time zones, visitors, departmental events, or business deadlines outside standard working hours.
• No overnight travel is typical.

Benefits

• Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan.

Equal Opportunity Employer

• Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind.