Administrative Coordinator - Manufacturing Engineering

Responsibilities

• Support Manufacturing Engineering operations through daily administrative activities, including timekeeping, purchase request processing, and report preparation
• Maintain and organize engineering documentation, records, and data files
• Manage and update operational data, including equipment performance, maintenance records, and spare parts inventory
• Collect and track equipment performance data, including uptime, downtime, and maintenance history
• Avoid inventory tracking and assist with physical inventory counts as needed
• Avoid coordinate materials, supplies, and equipment required for engineering testing and validation activities
• Avoid provide general administrative support, including office supply coordination and basic documentation needs
• Support performance optimization and continuous improvement by analyzing and reporting trends related to equipment performance, maintenance activities, and purchasing or inventory data
• Track and support visualization of key performance indicators (KPIs), including equipment downtime and maintenance activity
• Avoid assist with continuous improvement initiatives by preparing and organizing data for analysis and decision-making
• Avoid support onboarding and administrative setup for new team members
• Avoid assist with internal communications and information sharing across the team
• Avoid support preparation of reports, presentations, and documentation for engineering activities
• Avoid provide general guidance and support to team members, as needed
• Avoid coordinate with cross-functional teams, including production, quality, maintenance, and procurement, to support operational alignment
• Avoid assist in organizing and communicating information to support timely issue resolution
• Avoid support communication and coordination with global teams, including Japan-based stakeholders
• Avoid Quality, Safety, & Compliance: Maintain proper documentation control in accordance with quality and regulatory standards
• Avoid Collect, prepare, and maintain departmental data, reports, and records
• Avoid Ensure compliance with internal procedures, industry regulations, and customer requirements
• Avoid Support adherence to safety requirements, including use of PPE in designated manufacturing or cleanroom environments

Qualifications

• Required and/or Preferred Education: High school diploma or GED, Preferred: Associate’s or Bachelor’s degree in a related field such as business, engineering technology, or operations
• Relevant professional certifications such as Microsoft Office Specialist (Excel), Certified Administrative Professional (CAP), or Lean Six Sigma (Yellow or Green Belt)
• Essential Qualifications: 2+ years of administration, coordination, or related experience in a manufacturing, engineering, or similar environment
• Strong proficiency in Excel, including data management, formulas, and basic data analysis and visualization
• High attention to detail with strong organizational and data management skills
• Ability to collect, consolidate, and manage equipment performance, maintenance, and inventory-related data
• Basic understanding of maintenance, equipment, procurement, or material control processes
• Ability to manage multiple tasks and work across multiple systems in a fast-paced environment
• Strong communication and coordination skills with the ability to work effectively across teams
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook)
• Ability to adapt in a fast-paced manufacturing and engineering environment with changing priorities
• Must have working-level knowledge of the English language, including reading, writing, and speaking English
• Alignment to Panasonic’s seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility, adaptability, gratitude)