Administrative Coordinator I - Office Manager (61032285)

Job Responsibilities

• Plans and performs a variety of complex administrative and technical support duties.
• Provides assistance to the Equipment Depot Manager and handles personnel documentation and transactions.
• Manages Equipment Depot office and parts room operations.
• Plans, supervises, and assists personnel performing a variety of standard and complex management support and administrative service activities.
• Supervise personnel providing administrative responsibilities for Radio Maintenance.
• Personnel coordinator for Equipment Depot to include, initiating personnel documents and transactions, new hires, training, insurance benefits, workers compensation cases, work distribution, employee evaluations, and continuous improvements to office procedures.
• Advises Equipment Depot Manager on personnel matters.
• Maintains personnel records and files.
• Purchases and processes equipment work orders for new equipment preparation.
• Opens and closes work orders.
• Captures and distributes vehicle fuel cards, registrations, and license tags assigned to new vehicles.
• Disposes of fuel cards, registrations, and tags for previously assigned vehicles turned into the Equipment Depot.
• Serves as fuel card coordinator for the Equipment Depot to include receiving new cards and maintaining accountability and security for all new and used fuel cards.
• Processes travel expense claims.
• Orders office supplies and maintains office equipment.
• Assists with forecasting and management of operating budget based on anticipated needs for equipment, materials, and staff.
• Organizes and prepares reports involving personnel, operations budget, new equipment acquisitions, old equipment disposals, and equipment preparation.

Minimum And Additional Requirements

• A high school diploma and one and one-half (1.5) years of relevant experience in business management, public administration, or administrative services; or an approved acceptable equivalence.
• A valid motor vehicle operator's license is required.

Additional Comments

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.