Administrative Coordinator-GC

About the role

The Administrative Coordinator provides essential bookkeeping, meeting coordination, and administrative support to the Yakama Nation General Council Executive Board and staff. The position handles financial transactions, record keeping, office supplies, meeting logistics, and confidential personnel files while ensuring compliance with tribal policies and procedures.

Responsibilities

• Provide accurate bookkeeping service; verify, allocate and post transactions to appropriate subsidiary accounts.
• Assist in maintaining time and attendance reports.
• Maintain program personnel files confidentially.
• Maintain and monitor office activities under direction of the General Council Executive Board and Administrative Executive Assistant.
• Prepare General Council notices and distribute to the Nation's membership.
• Prepare office supply orders and monitor inventory to ensure adequate supplies.
• Prepare historical expense records as needed.
• Process purchase orders, travel advances/close outs, and journal entries promptly and accurately.
• Accurately scan documents for electronic transfer into the office filing system (Laserfiche).
• Add new information to file records, create new files, and archive as instructed.
• Exercise independent judgment and make technical decisions in accordance with administrative policies and procedures.
• Compose and prepare correspondence for final approval and signature.
• Assist in preparation of reports from rough drafts that may include graphs or illustrations.
• Maintain a log of motions and resolutions.
• Assist with transcribing minutes of General Council meetings as needed.
• Maintain a log of all requests, minutes, motions, resolutions, and other documents.
• Assist with administrative duties for the Code of Ethics.
• Maintain and clean storage areas for perishable traditional foods, canned food, pots, pans, cooking equipment, etc.
• Purchase traditional foods from the general membership and keep inventory.
• Perform additional projects or tasks as assigned by supervisor to support the efficient functioning of the work unit.

Skills

• Knowledge of Yakama Nation governmental organization, Treaty of 1855, culture, tradition, and customs.
• Understanding of Yakama Nation governmental and administrative operations, policies, and procedures applicable to the General Council Office.
• Proficiency with Microsoft D365 system.
• Knowledge of general office administration principles, standard filing procedures (alphabetical, chronological, numerical), word processing, transcription, and records maintenance.
• Familiarity with English/Yakama language structure, meaning, spelling, composition, and grammar.
• Ability to use computers, standard office equipment (copy/fax machine, multi-line telephone, 10‑key calculator), and associated software (audio recording, transcription, scanner).
• Effective oral and written communication with professionalism.
• Ability to establish courteous working relationships with coworkers, tribal programs, leadership, outside associates, and the public.
• Capacity to learn and adhere to office/administrative procedures and tribal policies.
• Skill in providing secretarial and administrative support to the General Council Executive Board, Code of Ethics members, and support staff.
• Commitment to ethical and respectful professional conduct.
• Proficiency in filing duties, planning, organizing, prioritizing workload, and working independently to meet deadlines with minimal supervision.
• Ability to work under stress, handle adverse situations, and remain dependable, prompt, and with good attendance.
• Capability to maintain strict confidentiality.
• Skill in preparing hard copies of minutes, motions, and resolutions, and typing with speed and accuracy.
• Flexibility to adapt to changing assignments, priorities, and frequent interruptions.

Requirements

• Minimum of two years progressively responsible secretarial or general office work experience, or a combination of education and work experience totaling three years that demonstrates ability to perform the work.
• Must be of good moral character.
• Possess a valid Washington State Driver's License with ability to obtain a Yakama Nation Driving permit.
• Required to pass a pre‑employment drug test.

Preferred Requirements

• Enrolled Yakama Nation preference; all qualified applicants are encouraged to apply.

Pay

Hourly Wage: $17.36 (Regular/Full‑Time)

Schedule

Regular/Full‑Time