Administrative Coordinator / Front Desk

About the role

We are looking for an experienced and dependable Administrative Coordinator / Front Desk specialist to support daily office operations in San Antonio, Texas. This Long-term Contract position is ideal for someone who enjoys being the first point of contact for visitors while keeping administrative processes organized and running smoothly in a fast-paced manufacturing setting. The role requires strong communication, sound judgment, and the ability to manage multiple priorities with accuracy and care.

Responsibilities

• Welcome guests, clients, and suppliers in a courteous manner and ensure a welcoming front desk experience from arrival to departure.
• Handle incoming calls, mail, shipments, and office deliveries while directing information and materials to the appropriate contacts.
• Maintain organized digital and paper records, ensuring documentation is current, accessible, and filed accurately.
• Enter, update, and verify information in internal databases and tracking tools with a high degree of precision.
• Coordinate calendars, meetings, and appointments for team members and departments to support efficient daily operations.
• Assist with employee attendance records, timekeeping updates, and administrative support related to personnel documentation.
• Prepare routine reports, spreadsheets, correspondence, and other office materials as requested by leadership or department staff.
• Monitor office supply levels, place orders as needed, and help keep reception and shared office areas neat and business-ready.
• Provide general administrative support for special projects and day-to-day office needs while maintaining confidentiality of sensitive company and employee information.

Requirements

• At least 3 years of experience in administrative support, front desk coordination, reception, or a similar office-based role.
• Strong interpersonal and customer service abilities with confidence interacting with visitors, employees, and external partners.
• Clear written and verbal communication skills, with the ability to work independently and collaborate effectively with a team.

Skills

• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Demonstrated ability to manage calendars, scheduling tasks, and multiple priorities with strong attention to detail.
• Experience with data entry, document organization, and maintaining both electronic and physical filing systems.
• Familiarity with timekeeping platforms and employee attendance tracking; exposure to Bamboo or similar systems is helpful.
• Bilingual English and Spanish communication skills are preferred but not required.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.