Administrative Coordinator, Employment Law

Job Description

This position will provide administrative support to the head of East Coast Employment Law.

• Handle heavy email traffic with all levels of internal and external executives in a professional manner
• Interact and maintain relationships with members of other business units within NBCUniversal as well as with third parties
• Schedule and coordinate large and small meetings using Microsoft Outlook and maintain related calendar invites and materials
• Aid in document creation across Microsoft platforms (e.g., PowerPoint, Excel, Word)
• Provide basic IT support/troubleshooting for the team
• Prepare correspondence for mailing/distribution
• Cook up and handle all travel arrangements
• Prepare expense reports and check requests
• Aid in processing outside legal counsel invoices using TyMetrix e-billing system
• Aid in preparing materials for submission to EEOC and mediations
• Aid in onboarding new team members
• Aid in case and new legislation research
• Maintain and organize files
• Manage office spaces for the team, including files, pantry, snack and supply ordering
• Draft form agreements including separation and settlement agreements
• Prepare reports (e.g., quarterly case auditing and yearly tax reporting)
• Aid in inputting information into our claims and investigations management system for metrics analysis
• Perform other related duties to support the departmental team as assigned

Qualifications

• Bachelor’s Degree or equivalent work experience
• Extremely knowledgeable in Microsoft Word, Excel, Outlook, and PowerPoint
• Basic familiarity with AI platforms

Desired Characteristics

• Ability to maintain a high level of confidentiality
• Hightly organized
• Detail oriented with superior verbal and written communication skills
• Proven ability to excel in a high volume, multi-task/deadline-oriented executive office environment
• Solid prioritization abilities and interpersonal skills
• Ability to work well under pressure
• Ability to work well in a team environment

Additional Information

• This position currently has a hybrid schedule, which requires contributing from the New York, NY office a minimum of four days per week.
• The Company reserves the right to change in-office requirements at any time.
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.
• Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range

$50,000 - $70,000

Additional Information

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].