Administrative Coordinator - Community Outreach

About the role

Administrative Coordinator at Providence Seaside Hospital in Seaside, Oregon. Full‑time/day shift Monday‑Friday 8 am‑5 pm. Provides full administrative support at a high level of responsibility and confidentiality for Administration. Coordinates department purchases, contracts, various special projects, and flow of work through Nursing Administration. Initiates production and distribution of forms, archival of department files and records, staff reimbursements and travel requests. Develops and maintains filing and other organizational systems. Prepares meeting materials and coordinates meeting scheduling and arrangements. Works with other departments and education to complete the work of the department. Maintains office supplies and the appearance and cleanliness of conference rooms and the admin area, in addition to other duties as assigned. Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Seaside Hospital and thrive in our culture of patient‑focused, whole‑person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Responsibilities

• Coordinates department purchases, contracts, various special projects, and flow of work through Nursing Administration.
• Initiates production and distribution of forms, archival of department files and records, staff reimbursements and travel requests.
• Develops and maintains filing and other organizational systems.
• Prepares meeting materials and coordinates meeting scheduling and arrangements.
• Works with other departments and education to complete the work of the department.
• Maintains office supplies and the appearance and cleanliness of conference rooms and the admin area.
• Performs other duties as assigned.

Requirements

• Coursework/training in administrative support skills obtained in business school, or equivalent education/experience (5 years).
• Work experience preferably in the industry, including 3 years of administration office support experience.
• Experience using a personal computer and software including word processing, spreadsheet, graphics, and publication software in a Windows environment.

Qualifications

• College‑level coursework in Business Administration (preferred).
• Experience with Internet/Intranet website development and Internet/Intranet publishing, including SharePoint services (preferred).

Benefits

• Retirement 401(k) Savings Plan with employer matching.
• Health care benefits (medical, dental, vision).
• Life insurance.
• Disability insurance.
• Time‑off benefits (paid parental leave, vacations, holidays, health‑related leave).
• Voluntary benefits.
• Well‑being resources.

Pay

Pay range: $22.20 – $33.97 per hour. Additional compensation may be available for shift differentials, standby/on‑call, overtime, premiums, extra shift incentives, or bonus opportunities.

Schedule

Full‑time, day shift: Monday–Friday, 8 am – 5 pm.