Administrative Coordinator - CEPG

About the Role

This role provides administrative support to the Custom Equipment/Continuous Improvement department and assists the Director of Engineering. You will handle administrative duties such as coordination of meetings, department projects, purchase requisitions, and department events through coordination, preparation, and teamwork.

Responsibilities

• Attend department meetings and accurately record and distribute meeting minutes.
• Support administrative needs for all members of the department.
• Reconcile CEPG department credit card activity; turn in receipts and payment requests to Corporate.
• Coordinate travel arrangements for the department and support other departments as needed.
• Create and enter purchase requisitions for equipment, components, tooling, etc.
• Generate reports and provide training in the Time Tracking system.
• Provide, update, and track department activities for projects, equipment, and tasks the CEPG department is responsible for.
• Track and update the CEPG budget along with capital/PPT equipment throughout the year.
• Build and maintain internal and external relationships, interacting professionally with many functional areas across Marvin and outside vendors.
• Ensure proper customer service is provided to all facilities impacted by projects.
• Communicate meeting notes, status updates, department tracking, and change notices to maintain a team environment.

Requirements

• High school diploma/GED required.
• Extensive knowledge of Microsoft Office Suite and other miscellaneous programs, with the ability to produce professional correspondence.
• Ability to work well independently and as a team member.
• Ability to work with and maintain highly confidential information.
• Extremely organized and detail-oriented.
• Understanding of supply chain processes and workflow.

Benefits

• Health insurance from day one.
• Paid holidays and paid parental leave.
• 401(k) retirement savings match.
• $300 annual wellbeing account to spend on personal wellness.
• Better Living Day (a paid day off for personal enjoyment).
• Annual profit sharing, recognizing everyone’s contribution to Marvin’s success.
• Organized volunteer opportunities through Giving at Marvin.
• Brighter Days Fund, providing financial support from colleagues and the Marvin family during personal hardships.