ADMINISTRATIVE COORDINATOR

Position Summary

The Administrative Coordinator researches and analyzes data pertinent to work programs and agency or institution goals and objectives, preparing reports that explain findings and recommendations. The position assists in developing or revising policies, procedures, and directives based on research findings and submits them to the supervisor for approval. It compiles financial information used by the supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. The coordinator reviews and answers or prepares correspondence related to agency or institution programs and interprets administrative directives, policies, and procedures to ensure consistent application. The role provides information, assistance, and clarifications to interested parties concerning agency or institution programs, policies, and procedures. The position also assists the supervisor by maintaining leave records, managing the appointment calendar, and prioritizing incoming correspondence.

Job Responsibilities And Expected Results

• Maintain and enter all Vehicle data for state agency and school district assets in the Risk Management Information System (RMIS).
• Properly initiate all premium change calculations in the asset control panel for all asset required changes.
• Respond and set up Accord Auto Loss Notices.
• Processes Accounts Receivables.
• Performs other duties as assigned.

Position Information

Job Series: Administrative Support
Classification: Administrative Coordinator – Career Path
Class Code: PAS02P
Pay Grade: SGS04
Salary Range: $43,088 - $63,770

Primary Responsibilities

• Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed.
• Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met.
• Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed.
• Cooky scheduling for senior staff, arranging meetings, conferences, and travel plans.
• Prioritize appointments and ensure that all participants are informed and prepared for meetings or events.
• Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies.
• Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations.
• Aid in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency.
• Collaborate with team members and leadership to design and implement changes that enhance organizational performance.
• Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.