Administrative Coordinator

Responsibilities

• Manage day-to-day administrative activities for the safety team, including document preparation, filing, correspondence, and general office coordination.
• Create, organize, and circulate safety-related reports while monitoring incident and near-miss information to help identify recurring trends.
• Maintain presentation materials, safety documentation, and data records, ensuring updates are completed accurately and discrepancies are addressed promptly.
• Arrange safety training sessions, monitor employee completion status, and provide training support when needed.
• Assist with onboarding tasks by preparing employee files, coordinating safety equipment distribution, and confirming required safety steps are completed for new team members.
• Organize meetings, audits, and other compliance-related activities while serving as an administrative point of contact for safety matters.
• Provide support during accident and incident follow-up activities, including coordinating required testing and preparing return-to-work or modified-duty paperwork.
• Keep training logs and compliance records current to support adherence to company standards and applicable regulatory requirements.
• Draft memos, reports, charts, and other business documents with a high level of accuracy, clarity, and professionalism.
• Partner with leadership on training and compliance initiatives and contribute to special projects such as safety presentations, brochures, manuals, and site binders.