Administrative Coordinator

About the role

Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions. Manages administrative tasks, manages departmental space and facilities, coordinates projects and programs, and serves as a point of contact for internal and external stakeholders.

Responsibilities

• Provide high-level administrative support to individuals who may include senior-level management, clinical leadership, executives, or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Manage all aspects of departmental facilities and office space, including but not limited to: ordering equipment, software, and furniture, coordinating space moves/relocations, collaborating with hospital-based teams to respond to urgent facilities matters, and troubleshooting facilities issues as they arise.
• Aid in the planning, execution, and monitoring of departmental programs, ensuring that timelines and deliverables are met.
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
• Organize and maintain files, records, and documents in both physical and electronic formats.
• Identify opportunities for streamlining administrative processes and implement effective solutions.
• Assist in the planning and execution of meetings, conferences.
• Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.

Qualifications

• High School Diploma or Equivalent required and associate's degree in a related field preferred.
• 3-5 years of administrative support experience, and 2-3 years of leadership level support experience.
• Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
• Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Strong problem-solving skills to resolve issues and make sound decisions independently.
• Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
• Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

Additional Job Details

(if applicable)

Department

MGBfC Genetics Administration

Schedule

Monday - Friday | 8 am to 5 pm | 1 day Hybrid after 90 days of training

Benefits

• Medical
• Dental
• Vision
• 403b retirement plan
• Tuition reimbursement
• Discounted MBTA pass
• more!

Remote Type

Hybrid

Work Location

175 Cambridge Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly Grade 4

Departmental Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.