Administrative Coordinator

Key Responsibilities

• Develop high-level deal negotiation analyses—including financial summaries, deal comparisons, and lease term evaluations—to support critical decision-making for the leasing team.
• Prepare and deliver polished, executive-ready PowerPoint presentations on properties, markets, and prospective tenants for internal strategy sessions and external client/owner meetings.
• Lease Committee Support: Oversee the end-to-end preparation, assembly, and execution of assigned lease committee packages in partnership with the administration team to ensure strict accuracy and completeness.
• Collateral & Site Plan Management: Collaborate with marketing, development, and leasing teams to create and distribute marketing collateral. Update and maintain site plans and lease plans using Adobe Photoshop.
• Executive & Team Logistics: Manage scheduling, travel arrangements, and meeting logistics for the EVP of Leasing and team members, including conference room setup for high-profile business meetings.
• Event & Travel Coordination: Assist in planning logistics, travel, and materials for bi-annual ICSC industry meetings.
• Department Administration: Process invoices, expense reports, and perform other administrative and cross-departmental duties as assigned.

Requirements

• Experience: 1–2+ years of administrative support experience (executive or real estate support environment preferred).
• Education: Bachelor’s degree (B.S./B.A.) preferred.
• Technical Proficiency: Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook). Proficiency in Adobe Photoshop (for site plan updates) is required.
• Analytical & Visual Skills: Strong capability to synthesize data into financial summaries alongside a keen eye for visual presentation formatting.

Core Competencies

• Exceptional attention to detail and organizational skills.
• Ability to manage multiple deal timelines and priorities simultaneously in a fast-paced setting.
• Strong interpersonal, written, and verbal communication skills.
• Proactive, self-starter mindset with a high service orientation.