Administrative Coordinator

Responsibilities

• Assume responsibility as the Primary contact person for Lutheran Food Pantry referrals.
• Maintain phone system (assign extension numbers, delete old extensions, forward calls).
• Troubleshoot problems with office equipment including phones, computers, copy machines, printers etc.
• Maintain Statistical Data Bases for all Prevention Programs and SU2S Database.
• Update program forms and protocols, modify and develop spreadsheets to enhance program management as needed.
• Assist Program Directors and AVP with identified tasks and projects needed to enhance overall program functioning.
• Perform all clerical/office duties including filing, copying, answering phones, handling mail, composing and creating correspondence and documents, managing petty cash and maintaining office supplies.
• Maintain current program database and produce reports required by agency, county, and state regulations.
• Serve as DSS Connections Liaison for Project Independence Nassau and Suffolk, with both Nassau and Suffolk Departments of Social Services.
• Maintain informational bulletin boards.
• Assure a user-friendly visitor and reception area.
• Absorb other responsibilities and tasks as assigned to ensure the effective operation of the program.
• Purchase program supplies and equipment as needed for programs.
• Schedule office maintenance, copier repair and computer maintenance as needed.
• Absorb other responsibilities as assigned to ensure the effective operation of the program.

Qualifications

• High school diploma or GED equivalent required.
• Minimum of 3 years' full-time experience in a diverse office setting with progressive responsibilities in office management.
• Valid and clean New York State Driver's License.
• Bilingual Spanish preferred.