Administrative Coordinator

About the role

The Administrative Coordinator at DriveTime Family of Brands is responsible for the auditing and maintenance of original contracts and applications for both DriveTime and Carvana. Key responsibilities include verifying, servicing, and distributing documents, managing document flow, updating account information, and handling various administrative tasks.

Responsibilities

• Verify, service, and distribute documents to correct departments and return to customers or vendors upon loan completion.
• Manage the flow of documents between departments and external vendors.
• Review and update account information related to documents sent and received.
• Maintain on-site and off-site storage of documents.
• Mailing and shipping of documents or other materials.
• Work with multiple databases.
• Handle incoming calls and make outbound calls to/from customers and third-party vendors.
• Research state and county guidelines and policies.
• Meet daily production expectations while maintaining high levels of accuracy.

Requirements

• A High School Diploma or GED.
• One year of professional experience in administrative, data entry, customer service, sales, or retail industries, preferably in financial services or titles.
• Comfortable working on-site and availability during weekdays from 6am-3pm, 7am-4pm, and 8am-5pm.

Qualifications

• Excellent verbal and written communication skills.
• Detail-oriented mindset.
• Agile in a fast-paced environment.
• Ability to work well in a team environment.
• Passionate and goal-oriented.
• Fantastic problem-solving skills.

Skills

• Proficiency in multiple databases.
• Strong organizational and attention to detail skills.
• Effective communication and interpersonal skills.
• Ability to multitask and manage multiple priorities.

Benefits

• Medical, dental, and vision insurance.
• Company-paid life insurance policy.
• Short and long-term disability coverage.
• Tuition reimbursement.
• Wellness program.
• In-house gym.
• Company outings and personal rewards.
• Paid time off including wellness days, holidays, and personal time.
• Great Place to Work Certification.

Pay

Competitive compensation package including salary, bonuses, and benefits.

Schedule

Flexible schedule accommodating weekdays from 6am-3pm, 7am-4pm, and 8am-5pm.