Administrative Coordinator

Responsibilities

• Schedules meetings, manages inbox and manages calendars using MS Outlook including the use of meeting technologies such as video conferencing and audio-conferencing tools such as Teams.
• Handles day-to-day administrative responsibilities.
• Prepares complex, ever-changing domestic travel arrangements; including booking flights, accommodation, car service, arranging meetings and preparation of itineraries.
• Manages files and team collaboration sites including managing access lists, directories and basic assistance with the usage of collaboration locations.
• Liaises with senior level executives and their staff to coordinate activities and meetings around the globe.
• Handles extremely confidential and proprietary information with utmost discretion.
• Coordinates both small and large meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities.
• Processes invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines.
• Willingness to learn and adapt to changing technology. Partnering with information technology on continuous improvement initiatives. Eager to lead the adoption of new technologies and help ensure their successful utilization.
• Open and manage Purchase Orders in SAP.
• Mailing, tracking and documenting confidential documents.
• Responsible for filing, copying, scanning and faxing.
• Other duties as assigned.

Requirements

• Strong work ethic, professional, organized and detail oriented.
• Team-oriented position that plays an integral role in facilitating processes and procedures.
• Able to remain confidential.
• Demonstrates the ability to work independently with minimal direction.
• Minimum High School education required.
• Excellent interpersonal, written and verbal communication skills with a minimum of 10 years of experience using MS Office Suite (MS Word, Excel, PowerPoint, Outlook, and Copilot).
• Techically proficient with common tools used in executing job functions.
• Ability to learn and adapt to evolving technologies allowing executives to be productive from any location.
• Proactive and willing to take initiative.
• Strong relationship building skills - with peers and administrative teams.
• Mature and must remain composed while multi-tasking under pressure.
• Prioritize, identify problems and seek solutions.

Qualifications

• Must possess excellent interpersonal, written and verbal communication skills with a minimum of 10 years of experience using MS Office Suite (MS Word, Excel, PowerPoint, Outlook, and Copilot).
• Techically proficient with common tools used in executing job functions.
• Ability to learn and adapt to evolving technologies allowing executives to be productive from any location.
• Proactive and willing to take initiative.
• Strong relationship building skills - with peers and administrative teams.
• Mature and must remain composed while multi-tasking under pressure.
• Prioritize, identify problems and seek solutions.

Skills

• Excellent interpersonal, written and verbal communication skills.
• Techically proficient with common tools used in executing job functions.
• Ability to learn and adapt to evolving technologies.
• Proactive and willing to take initiative.
• Strong relationship building skills.
• Mature and composed under pressure.

Benefits

• Eligibility for various incentives—short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles.
• Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.

Pay

The annual base pay (or hourly rate of compensation) for this position ranges from $67,952 to $101,928.

Schedule

The duties of this role are generally conducted in an office environment. Employees must be able, with or without an accommodation to: use a computer; engage in communications via phone, video, and electronic messaging; engage in problem solving and non-linear thought, analysis, and dialogue; collaborate with others; maintain general availability during standard business hours.