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Administrative Coordinator (aHEO) - Dance Department, School of Arts & Sciences

The City University of New York · New York, NY · 1 mo ago
Administrative$57k–$63k/yrFull-time

Duties

Reporting to the Chair, the Administrative Coordinator will assist the Chair of the Dance Department in administration of department functions, procedures, records, payroll, budgets, expenditures, requests and orders of support and supplies.

  • Develop and maintain efficient office procedures and methods.
  • Manage a variety of departmental budgets in coordination with the Chair.
  • Produce and distribute key, complex management documents and reports with a high degree of accuracy, especially with regards to:
    • Personnel (hiring, payroll, faculty appointments/re-appointments)
    • Academic scheduling
    • Budget projections and allocations
    • Award payments, and Independent Contractor agreements.
    • Administer special projects, events, and efforts to improve unit effectiveness.
    • Supervise and coordinate the duties of clerical and part-time personnel such as office assistants and student workers.

Qualifications

  • Including a bachelor’s degree, the ideal candidate will have a strong administrative background including records management, preservation and protection (familiarity with FERPA guidelines);
  • Experience with budget management;
  • Strong writing/editing skills;
  • Strong interpersonal and communication skills;
  • Experience with instructional technology and new technological resources relative to the department.

Other Qualifications

  • Detail oriented, self-directed, motivated, and proactive.
  • Strong analytical, evaluative, and research skills.
  • High degree of professionalism and personal integrity to maintain confidentiality.
  • Ability to work effectively and collaboratively in a team setting with diverse staff of all levels.
  • Proficient with Adobe Acrobat (create PDF forms and templates), MS Word, MS Excel (charts & graphs), MS Outlook, Dropbox, Google Apps (Calendar, Sheet, Docs, Forms etc.) and Canva.

Othert Qualifications

Detail oriented, self-directed, motivated, and proactive. Strong analytical, evaluative, and research skills. High degree of professionalism and personal integrity to maintain confidentiality. Ability to work effectively and collaboratively in a team setting with diverse staff of all levels. Proficient with Adobe Acrobat (create PDF forms and templates), MS Word, MS Excel (charts & graphs), MS Outlook, Dropbox, Google Apps (Calendar, Sheet, Docs, Forms etc.) and Canva. Familiarity with CUNY First and CUNY Buy are not required, but highly preferred.

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