Administrative Coordinator 4 (Stockroom)

About This Job

District 61 - Unit 001/Accounting Section, Baton Rouge
At DOTD, we innovate to develop and sustain safe and reliable infrastructure, serving Louisiana with integrity, innovation, and equity.

About This Position

The overall function of this position is to serve as a Stockroom Clerk in a District-wide Stockroom in District 61/Unit 001/Accounting Section. This position is located at the Department of Transportation and Development and reports directly to the Administrative Program Manager 2.

Job Duties

• Process purchases within delegated authority, ensuring compliance with state purchasing laws, bid requirements, and procurement procedures.
• Create and manage purchase requisitions, shopping carts, stock transfer reservations, and inventory transactions using LaGOV, SAP (ECC), and related modules (e.g., MIGO, MB51, MB22, ME52N).
• Order inventory from the central warehouse, coordinate deliveries, receive shipments, and maintain accurate inventory records.
• Organize and maintain the stockroom, including unloading deliveries, storing materials, and ensuring accountability for all inventory.
• Maintain inventory levels by issuing stock, recording transactions, performing weekly/monthly inventory counts, and preparing reports for annual audits.
• Research product specifications, verify item details (size, quantity, color, dimensions), and ensure accurate ordering and delivery locations.
• Research state contracts, obtain vendor quotes, communicate with suppliers, track orders, verify invoices, and maintain vendor records.
• Notify departments when ordered materials are available and reconcile purchase orders by verifying invoices and closing requisitions after payment.
• Operate material handling equipment, including forklifts when required, and support loading, unloading, and distribution of supplies.
• Provide additional operational support as needed, including emergency or disaster response activities and other assigned duties.

Minimum Qualifications

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university is credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

How To Apply

No Civil Service test score is required to be considered for this vacancy. Please list all work experience on the application. Failure to include all work experience may affect your eligibility for this position. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Contact Information

For further information about this vacancy, contact: Wayne Boozer
Administrative Program Manager 3
Department of Transportation and Development
Phone: 225-231-4106

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.