Administrative Controls Supervisor

Responsibilities

• Oversee and maintain accurate employee attendance records, including absences, tardiness, and leave usage in AOD.
• Administer the organization's attendance point system, ensuring timely and consistent updates.
• Monitor attendance trends and identify patterns of concern or policy violations.
• Partner with HR and leadership to address attendance issues proactively.
• Develop attendance incentive programs to encourage positive attendance behaviors.
• Enforce company attendance and conduct policies through consistent disciplinary actions.
• Issue and track corrective actions, including verbal warnings, written warnings, final warnings and escalated termination measures.
• Ensure disciplinary actions are documented accurately and in accordance with company policies and employment laws.
• Obtain approval from Human Resources on appropriate disciplinary procedures for attendance incidents.
• Ensure adherence to company policies, labor laws, and regulatory requirements related to attendance and discipline.
• Conduct audits of attendance records and disciplinary actions for accuracy and consistency.
• Partner with Human Resources to ensure employees' Family and Medical Leave Act (FMLA) and accommodation requests are processed officially.
• Ensure employees on the job injuries (OJI) are coded appropriately in system.
• Create attendance tracking methods to monitor next steps in attendance disciplinary measures.
• Generate regular reports on attendance metrics, point system status, and disciplinary actions.
• Analyze data to identify trends, risks, and opportunities for improvement.
• Provide recommendations to leadership to improve attendance management and employee accountability.
• Serve as a subject matter expert for attendance policies and disciplinary procedures.
• Train supervisors and managers on attendance tracking systems and disciplinary processes.
• Address employee inquiries regarding attendance, points, and corrective actions.
• Collaborate with HR on escalated employee relations issues.

Requirements

• Three (3) years of experience in Operations, workforce management, human resources or a related administrative role.
• Proficiency in HRIS, AOD, timekeeping, or workforce management systems.
• Strong Microsoft Office and Adobe skills (SharePoint, Excel, Word, Outlook).
• Excellent organizational and record-keeping skills for review and storage of employee attendance files and compliance tracking.
• High attention to detail and accuracy.
• Strong analytical and reporting skills.

Preferred Skills

• Experience managing attendance systems and employee discipline processes.
• Three (3) years in Union environment.

Education

• Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience).