Administrative & Communications Asst.

Key Responsibilities

• Assist the Executive Director and Communications & Operations Manager with scheduling, logistics, and administrative tasks.
• Manage voicemail inboxes and ensure timely follow-up or routing of messages.
• Process staff submission requests (e.g., time off, registrations, project needs).
• Maintain internal calendars, including organizational events, staff meetings, and key deadlines.
• Support supply ordering, inventory tracking, and office organization.
• Aid staff in preparing for meetings and events, including reserving meeting space, arranging materials, setting up AV, and providing logistic support.
• Care for agendas, take meeting minutes, and manage follow-up communications as needed.
• Maintain electronic filing systems in SharePoint.
• Auxiliary with the Utilities Allowance Program.
• Assist with special projects and other duties assigned.

Qualifications

• Associate's degree or equivalent experience; bachelor's degree preferred.
• 1 - 3 years of experience in an administrative, communications, or operations support role.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to prioritize and handle multiple tasks.
• Proficiency in Microsoft Office and Google Workspace.
• Familiarity with Canva, Mailchimp, WordPress, or similar platforms is a plus.
• Knowledge of social media platforms and content scheduling tools.
• Ability to work in a collaborative, team-oriented environment.
• Adaptable and calm under pressure in a fast-paced work environment.
• Professionalism, confidentiality, discretion, and a proactive attitude.
• Ability to learn new software and technology quickly.
• Interest in communications, marketing, or nonprofit/public-facing work is a plus.

Pay and Benefits

The salary range is $55,000 to $65,000 annually, depending on qualifications and experience. This is a full-time (35 hours), exempt position. OCPC offers excellent state benefits as well as a flexible, supportive, family-friendly work environment. Our leadership is committed to providing ongoing professional development. Some evenings and weekends may be required for meetings and outreach events.

OCPC's office, 70 School Street, Brockton, MA 02301, is in the converted Edison Electric Illuminating Company Power Station, a historic building in downtown Brockton, easily accessible by commuter rail and bus. Bicycle storage is available.