Administrative Clerk-HSE (Phoenix, AZ) - Austin Industrial

Key Responsibilities

• Perform general clerical duties including data entry, filing, document control, and correspondence.
• Prepare reports, spreadsheets, and presentations as needed for operations and management teams.
• Maintain organized physical and electronic filing systems.
• Track and manage work orders, purchase orders, invoices, and delivery receipts.
• Ensure compliance with company policies and industry regulations for document retention.
• Update databases and systems with accurate, timely information.
• Auxiliary in scheduling maintenance activities, workforce assignments, and project timelines.
• Cookordination with supervisors, vendors, and contractors to facilitate workflow.
• Monitor inventory levels and assist with ordering office or operational supplies.
• Serve as a point of contact for internal departments and external partners.
• Answer phones, respond to emails, and route inquiries appropriately.
• Serve as a support for meetings by preparing agendas, taking minutes, and tracking action items.

Qualifications

• A high school diploma or GED required; an associate degree preferred.
• 1–3 years of administrative or clerical experience, preferably in an industrial, manufacturing, or construction environment.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is a plus.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.

Compliance & Safety Support

• Maintain safety records, training logs, and compliance documentation.
• Aid in preparing reports related to audits or inspections.

Working Conditions

• Work is performed in an office setting within or adjacent to an industrial or plant environment.
• May require occasional exposure to noise, PPE requirements, or site safety protocols.
• Standard working hours with potential for overtime depending on operational needs.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Occasional walking in plant or warehouse environments.
• Ability to lift up to 20 pounds (files, office supplies).

About Austin Industrial

Austin Industrial provides premier self-perform maintenance, construction, and soft craft service to leading industrial companies across the U.S. An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries.

Accessibility Note

If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

Accessibility Note

We are proud to be a 100% Employee-Owned Company (ESOP!).

Benefits

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.

Equal Opportunity Employer

We are an Equal Opportunity Employer. See the “Know Your Rights” poster available in English and Spanish.

About Austin Industrial

To learn more about us, visit https://www.austin-ind.com/what-we-do/industrial.

Contact Information

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy.