Administrative Clerk/Deputy Clerk of District Court-Bismarck/Mandan

About the role

The Deputy Clerk of District Court is responsible for performing and assisting other court personnel in duties associated with case management activities of criminal, civil, traffic, or other cases before the district court from initial filing to final disposition, and for assisting other court personnel in completing these duties.

Responsibilities

• Makes a verbatim record of district and juvenile court proceedings using audio recording equipment.
• Creates and maintains annotations/tags, notes appearances and essential events during the proceedings.
• Performs courtroom duties.
• Schedules, handles, and prepares court calendars in accordance with the directives of the Clerk of Court.
• Reviews incoming documents to determine conformity to court procedures, laws, and rules.
• Routes documents to proper offices and persons.
• Affixes proper notice to parties of case numbers and judge assignments.
• Records incoming documents, case proceedings, and dispositions into the court's case management system.
• Processes court orders, notices, and reports in accordance with business practices and established procedures.
• Receives and records all fees, fines, bonds, restitution, or other receipts submitted to the Clerk of Courts Office.
• Generates checks, balances tills, prepares deposits, and assists with month-end financial activities.
• Answers and routes telephone calls to appropriate parties.
• Provides assistance to the public in their requests for information that does not involve legal advice, confidentiality, or right-to-know laws.
• Implements court procedures and rules and clerks hearings, as directed by the Clerk of Court.
• Organizes cases daily to ensure each judge attending court, and coordinates the court session with the judge, court security, attorneys, and parties to ensure it is managed and completed efficiently and effectively.
• Relates court documents to hearings and relates events to each other.
• Screens criminal, civil, traffic, and judgment records.
• Manages the jury program.
• Maintains quality of court records by reviewing files and monitoring various reports so that the court's records are maintained accurately and timely.
• Prepares courtroom duties: Performs sound check for all microphones in the courtroom, and performs test recording prior to court. Manages the software for hearings as co-host, admitting participants, renaming participants, muting participants, requesting participants to un-mute, and creating and monitoring break-out rooms during hearings. Ensures interpreters and participants are present and connected for hearings as needed. Troubleshoots and resolves any issues with courtroom technology. Performs clerk duties, administers oaths, marks documents, maintains logs and other forms, and transfers storage devices, files, and records to the clerk of district court for reference.
• Takes court notes during hearings to identify appearances and to note significant events during the hearing and to locate and present prior testimony.
• Requires travel to other counties within and outside of the district for court proceedings assigned to the judicial officer.

Requirements

• High school diploma and two years of related experience.
• Valid driver’s license or evidence of equivalent mobility.
• AAERT (American Association of Electronic Reporters and Transcribers) CER (certified electronic court reporter) certification or ability to obtain within six months of assignment.
• Knowledge of general office procedures.
• Knowledge of grammar.
• Knowledge and understanding of legal terminology, court documents, court routines, and operations.
• Knowledge of office etiquette.
• Knowledge of general laws, rules, policies, and procedures pertaining to the court.
• Effective, courteous, and professional interpersonal and customer service skills adaptable to a diverse range of individuals.
• Skilled in district court operations and routines of case processing and scheduling.
• Skilled in preparing and processing of legal documents, orders, judgments, or reports.
• Skilled in reading, understanding, and applying statutes and legal procedures/terminology.
• Written communication skills to prepare reports, memos, and letters.
• Strong attention to detail ensuring accuracy of work.
• Ability to efficiently organize and prioritize work to process court documents in a timely manner.
• Proficiently uses required software programs.
• Ability to work in a highly structured and fast-paced environment.
• Ability to quickly and positively adapt to frequent changes.
• Ability to show initiative.
• Dependable.
• Skilled in the operation and use of office equipment.

Qualifications

• High school diploma and two years of related experience.
• Valid driver’s license or evidence of equivalent mobility.
• AAERT (American Association of Electronic Reporters and Transcribers) CER (certified electronic court reporter) certification or ability to obtain within six months of assignment.

Skills

• Knowledge of general office procedures.
• Knowledge of grammar.
• Knowledge and understanding of legal terminology, court documents, court routines, and operations.
• Knowledge of office etiquette.
• Knowledge of general laws, rules, policies, and procedures pertaining to the court.
• Effective, courteous, and professional interpersonal and customer service skills adaptable to a diverse range of individuals.
• Skilled in district court operations and routines of case processing and scheduling.
• Skilled in preparing and processing of legal documents, orders, judgments, or reports.
• Skilled in reading, understanding, and applying statutes and legal procedures/terminology.
• Written communication skills to prepare reports, memos, and letters.
• Strong attention to detail ensuring accuracy of work.
• Ability to efficiently organize and prioritize work to process court documents in a timely manner.
• Proficiently uses required software programs.
• Ability to work in a highly structured and fast-paced environment.
• Ability to quickly and positively adapt to frequent changes.
• Ability to show initiative.
• Dependable.
• Skilled in the operation and use of office equipment.

Benefits

The North Dakota Court System offers an excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals. Visit Benefits for more details.

Pay

The starting salary is $4,542 per month.

Schedule

Employee has control over scheduling and travel arrangements and can adjust schedules due to adverse weather or travel conditions.