Administrative Clerk

Job Description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more information, visit www.associaonline.com.

About the Role

Join Associa as a Part-Time Administrative Clerk and contribute to the efficient operations of one of our beautiful communities in Dunedin, FL. We are seeking a dedicated individual to provide essential administrative support to our property management team.

Requirements

• Organizational Skills: Strong organizational and multitasking abilities are essential for managing diverse administrative responsibilities.
• Communication Skills: Clear and effective communication, both written and verbal, is crucial for interacting with team members and stakeholders.
• Bilingual, Spanish speaker preferred, not required.
• Tech proficiency: Proficient in Microsoft Office Suite and other relevant software applications, with the ability to learn various software platforms.
• Attention to Detail: A keen eye for detail to ensure accuracy in documentation and data management.
• Adaptability: Ability to adapt to changing priorities and handle tasks with flexibility.
• Previous Experience: Previous administrative experience, particularly in property management or accounting, is preferred.
• Educational Requirement: High School Diploma or GED Required, and Associates Degree strongly preferred.

Position Responsibilities and Duties

• Answering large volume of phone calls throughout the day
• Accounts Receivables - Scanning and posting checks
• Answering emails, communicating with owners, board members as needed
• Team player attitude
• Be able to commute to a 15-20 work hours per week schedule (schedule may vary, but will be communicated in the interview process)
• Able to understand and review financial statements and homeowner information

How Our Employees Make an Impact

The position responsibilities may include but it is not limited to the following:

• Efficient Operations: Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Communication Hub: Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Documentation: Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Client Relations: Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

What We Offer

• Competitive Salary: We believe in rewarding talent and dedication with a competitive compensation package.
• Professional Development: We invest in our employees’ growth through ongoing training and development opportunities.
• Team Culture: Join a supportive and inclusive team that values teamwork, creativity, and a commitment to excellence.

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