Administrative & Billing Specialist

Responsibilities

• Process and Manage Department Billing – end-to-end billing cycle.
• Responsible for auditing/reconciling monthly billing data and resolving discrepancies to ensure accurate and timely billing.
• This includes creating and sending invoices.
• Annual property tax reimbursement billing.
• Field department inquiries.
• Maintain systems and Records:
• Keep tenant records current in JD Edwards.
• Onboard new applications.
• Prepare and update department documents, spreadsheets, and reports.
• Process code enforcement violations.
• Oversee insurance compliance.
• Scanning and filing.
• Manage inbound and outbound department mail.
• Manage department off-site storage and onsite file room.
• Support the Director and Real estate team as needed.
• Meeting scheduling
• Special projects as assigned

Qualifications

• Minimum of 5 years of administrative and billing experience.
• Valid driver’s license and reliable means of transportation.
• Strong communication skills, both written and verbal, with attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, Adobe, PowerPoint).
• Ability to work independently as well as a part of a team.
• Strong critical thinking, problem solving and organizational skills.
• Ability to manage multiple tasks with competing priorities and work with interruptions.
• Be punctual and reliable.