Administrative

Key Responsibilities

• Prepare and maintain submittals, RFIs, meeting minutes, contracts, and change orders
• Aid project teams with scheduling, coordination, and weekly employee timekeeping
• Maintain logs for drawings, purchase orders, submittals, and RFIs
• Cook up meetings, take notes, and follow up on action items
• Communicate with field teams, subcontractors, vendors, and internal departments
• Track procurement activities, job-cost documentation, invoices, and expense reports
• Maintain subcontractor insurance certificates, licenses, and compliance documents
• Organize project files within project management systems
• Aid with printing plans, ordering supplies, and jobsite documentation

Qualifications

• A high school diploma or equivalent is required
• An associate or bachelor’s degree in a related field is preferred
• Two or more years of administrative experience in construction or project management is preferred
• Strong organizational, communication, and multitasking skills are essential
• Proficiency in Microsoft Word, Excel, and Outlook is required
• Experience with Procore, Buildertrend, or similar software is a plus
• The ability to work independently, prioritize tasks, and meet deadlines is crucial