Administrative Asst I

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We need to parse the posting. First, remove boilerplate: date, location, etc. The job title is already shown, we should not repeat as heading. We need to include sections: - About the role: maybe from brief job description? The posting includes "Brief Job Description" paragraph. That can be About the role. - Responsibilities: Essential Job Functions (EJFs) list with percentages. Those are duties. - Requirements: maybe "Initial Screening Criteria", "Registrations, Licensure Requirements Or Certifications", "Additional Information" (background checks, etc). Could be Requirements. - Qualifications: maybe "Knowledge, Skills And Abilities (KSAs)"? Actually KSAs are skills. Qualifications could be experience etc. But we need to decide. - Skills: KSAs. - Benefits: The posting mentions benefits package: "Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more." Also "Explore more details on the Benefits of Working at HHS webpage." So we have benefits content. - Pay: Salary Range: $2,606.00 - $3,404.91, Pay Frequency: Monthly, Salary Group: TEXAS-A-09. So we have pay. - Schedule: Shift: Day, Additional Shift: Days (First), Telework: Not Eligible for Telework, Travel: Up to 5%, Regular/Temporary: Regular, Full Time/Part Time: Full time, FLSA Exempt/Non-Exempt: Nonexempt. Also maybe "Flexibility in work hours may be required", "position may be required to work overtime and/or extended hours". So schedule content. We must not include sections with placeholder like "commensurate with experience". Not present. We must not repeat job title as heading. We must not include Job ID/requisition numbers as headings; we can fold minor metadata into short p or drop. So we can ignore Posting Number, Closing Date, etc. We must remove cookie/navigation/legal/EEO etc. There's no explicit EEO but there is ADA Accommodations, Pre-Employment Checks, etc. Those are boilerplate? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. ADA Accommodations maybe legal but could be considered boilerplate? Might be considered legal. However it's about accommodations; maybe we keep as part of Requirements? But likely they want to remove those sections. The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate". So we should remove ADA Accommodations, Pre-Employment Checks And Work Eligibility, Telework Disclaimer, Review our Tips for Success, Active Duty Military etc. Those are likely boilerplate. Also "Additional Information" includes background checks etc; that might be considered legal/pre-employment checks. Might be removed. However we need to preserve ALL substantive information; but those are legal boilerplate. The instruction says remove legal boilerplate. So we should drop those sections. Thus we keep: Brief Job Description, Essential Job Functions, Knowledge, Skills And Abilities, Registrations, Licensure Requirements Or Certifications? That's maybe legal but it's a requirement (driver's license). Might be considered requirement. The instruction says remove legal boilerplate; but driver's license requirement is substantive. We'll keep it under Requirements or Qualifications. We also need to keep Initial Screening Criteria (experience). That's substantive. We need to keep Benefits, Pay, Schedule. We need to format with

for section headings. We need to use

• for any list of duties/requirements/benefits, and

  for prose. We need to preserve all substantive information; do not invent or summarize away detail. We need to avoid filler like "commensurate with experience". Not present. We need to output only HTML fragment. Let's craft sections:

  About the role

  Brief Job Description paragraph: "Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below." That's the prose. Then maybe also include the functional title? Not needed.

  Responsibilities

  • Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
  • Serves as a receptionist for the program administrative office. Answers and directs telephone calls when required. Takes messages in a clear and accurate manner. Greets visitors to the program and model's professional behavior.
  • Fills in preformed documents maintaining accuracy and files approved documents in appropriate database or cabinet. Prepares daily calendar information as requested.
  • Sorts and files correspondence, reports, purchase orders, summaries, manuals, vouchers, records and other related forms such as daily census, staff or individuals in care activity, other reports as required by department. (30%)
  • Compiles, organizes and tabulates data; performs calculations and prepares reports for managers as required such as department inventories such as medical supplies and publications. (25%)
  • Assists in maintaining adequate supplies for the unit. Prepares emergency packages for department supplies as needed. Adequately and appropriately record and process all received purchases. Periodically requires going off campus for purchases. Makes copies, scans documents, files hard copy and electronic data as required. (10%)
  • Assists in receiving mail and delivers mail and maintains office equipment; retrieves packages as needed; types letters and receiving reports for staff as needed. (10%)
  • Prepares and submits facility work orders as needed. Follows up on work order status and maintains work order reports. Provides clear communication between the unit and maintenance department and outside vendors such as Xerox. (10%)
  • Communicates and distributes all required information regarding department business inquiries, activities and projects to team lead or manager. Ensures communication in the department to appropriate areas (Security, Director, nursing, social services, psychiatry, etc.). Leads and assists Clerks as needed. (10%)
  • Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (5%)
  We need to keep percentages? They are part of duties; we can keep them inside the li.

  Requirements

  We can combine Initial Screening Criteria and Registrations, Licensure Requirements Or Certifications. Initial Screening Criteria: At least twelve (12) months’ experience in a professional support role. Minimum twelve (12) months working with Outlook, Excel, Word and PowerPoint (all Microsoft products). Registrations, Licensure Requirements Or Certifications: Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving license. Eligible driving record required based on HHSC Fleet Management policy. We could also include "Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service. All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco and Terrell Center for Youth applicants must be 21 years of age." That's more legal/pre-employment; maybe remove as boilerplate. But it's substantive? The instruction says remove legal boilerplate. This seems like legal/pre-employment checks. Likely remove. Thus Requirements section includes experience and driver's license. We'll format as
  • ...
  .

  Skills

  From Knowledge, Skills And Abilities (KSAs): - Knowledge of office procedures and basic clerical duties. - Skill in the use of Microsoft Office systems to include TEAMs, Outlook, Excel, Word and PowerPoint. - Ability to organize information both orally and in writing. - Ability to utilize and evaluate various databases effectively. - Ability to communicate accurately and tactfully both orally and in writing. - Ability to prioritize and manage tasks effectively, producing work on time, no or minimal errors. - Ability to effectively use automated office systems, equipment and basic computer software. We'll put each as
• .

  Benefits

  Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

  Pay

  Salary Range: $2,606.00 - $3,404.91 per month. Pay Frequency: Monthly. Salary Group: TEXAS-A-09.

  Schedule

  Shift: Day. Additional Shift: Days (First). Telework: Not Eligible for Telework. Travel: Up to 5%. Regular/Temporary: Regular. Full Time/Part Time: Full time. FLSA Exempt/Non-Exempt: Nonexempt. Flexibility in work hours may be required; position may be required to work overtime and/or extended hours.

  We need to ensure we didn't include any heading with empty content. All sections have content. Check for duplicated lines: we removed duplicates. Check for any mention of "Posting Number", "Closing Date", etc. Not included. Check for any mention of "Nearest Major Market: Midland". That's location info; maybe we could include in About the role? But it's minor metadata; we could drop or include in a short p. The instruction says fold minor metadata into a short

  or drop it. We could include location in About the role? But we already have About the role prose; we could add a short p after? But we must not repeat job title. Location is minor; we could add a short p under About the role? But we already used

  for prose; we could add another

  for location. However the instruction: "fold minor metadata into a short

  or drop it." So we could add a

  with location info after About the role. But we already have a

  for About the role; we could add another

  for location. That's okay. But we need to decide if we want to include location. The location is BIG SPRING, TX, US, 79720. Also Facility Location: Big Spring State Hospital