Administrative Associate III- Sports Medicine

Key responsibilities

• Affords assistance with special projects and the creation of complex reports through the compilation of data, performing calculations, and the creation of charts, spreadsheets, and related documents.
• Handles transcription and typing of scientific and technical materials from various formats, uses desktop publishing software to prepare stylized documents, and proofreads for grammatical and factual accuracy.
• Maintains communication by answering calls, greeting visitors, drafting responses, and providing routine information within scope.
• Coordinates schedules, meetings, and travel; oversees the organization of conferences and events by managing logistics, registrations, supplies, and materials.
• Maintains departmental files, databases, and resource materials; compiles and distributes reports and information as required.
• Maintains office supplies and equipment; manages ordering, repairs, invoice reconciliation, and service requests.
• Prepares and tracks administrative forms; routes materials for approvals and resolves processing delays.
• Leads office support staff by assigning tasks, monitoring performance, training new hires, and supporting HR processes such as evaluations and discipline.

Minimum qualifications

• A high school level of education
• One year of relevant experience
• An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services.
• Initiative in improving operations within area/department, and the ability to assist in implementing changes.
• Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.

Schedule

Monday-Friday, Hybrid after training

Pay Range

The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting.

Benefits

A comprehensive benefits package includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.