Administrative Associate - Finance

About the role

NuView IT is a security-first Managed Services Provider (MSP) and Managed Security Services Provider (MSSP) platform integrating founder-led IT services firms into a unified, AI-enabled leader. Our mission is to deliver premium, secure, and efficient IT & cybersecurity services to SMBs through a standardized, high-margin, and scalable operating model. The Administrative Associate - Finance provides accounting, financial administration, and operational support to ensure the accurate processing of financial transactions and maintenance of financial records. This role serves as a key contributor to the day-to-day financial operations by supporting accounts payable, accounts receivable, account reconciliations, reporting, and administrative finance functions.

The Administrative Associate works closely with Finance, Operations, Human Resources, vendors, customers, and department leaders to ensure transactions are processed accurately, documentation is maintained appropriately, and financial processes are executed efficiently. Success in this role is measured by accuracy, timeliness, organization, responsiveness, and adherence to financial controls.

Responsibilities

• Process accounts payable transactions, including invoice review, coding, approval tracking, payment processing, and vendor communication
• Support accounts receivable activities, including invoicing, payment tracking, collections support, and customer account maintenance
• Maintain accurate financial records and supporting documentation in accordance with organizational policies and procedures
• Perform account reconciliations and investigate discrepancies to ensure financial accuracy
• Assist with monthly, quarterly, and annual financial close activities
• Conduct variance analysis and identify unusual transactions, trends, or reporting discrepancies for management review
• Review financial data for accuracy and completeness and promptly correct identified errors
• Enter and maintain financial information within the organization's ERP system and related financial platforms
• Generate standard reports and provide financial data support for management, audits, and operational reviews
• Organize, maintain, and archive financial files, records, contracts, and supporting documentation
• Assist with budget tracking and departmental financial reporting as assigned
• Coordinate with vendors, customers, and internal stakeholders to resolve payment, billing, and account-related issues
• Support audit preparation by gathering required documentation and responding to information requests
• Maintain confidentiality of financial, employee, customer, vendor, and company information
• Identify opportunities to improve financial processes, increase efficiency, and strengthen internal controls
• Assist with administrative projects and other finance-related duties as assigned

Requirements

Core Accounting Skills

• Accounts payable (AP) management
• Accounts receivable (AR) management

Technical Skills

• Sage Intacct preferred, but ERP experience a must
• Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, formulas, etc)
• Data entry accuracy

Analytical Skills

• Account reconciliation and problem-solving
• Variance analysis
• Error detection and correction

Organizational Skills

• Attention to detail
• Time management
• Record organization and document management
• Meeting deadlines
• Multitasking and prioritization

Communication Skills

• Interacting with vendors and customers
• Professional written and verbal communication

Desired Professional Traits

• High level of integrity and confidentiality
• Dependability and accountability
• Accuracy and precision
• Process improvement mindset
• Customer service orientation

Schedule

• Monday through Friday, 8AM until 5PM
• Live within 20 miles of Winchester, VA
• Travel requirement <5%

Benefits

• Medical, Dental & Vision Insurance
• 401(k) with Employer Match
• Paid Time Off (PTO) & Sick Leave
• 13 Paid Holidays
• Supplemental Benefit Options