Administrative Associate - Family Medicine

About the role

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to visitors.

Responsibilities

• Create complex workflow charts, spreadsheets, databases, macros, and templates.
• Create reports, presentations, minutes, letters, memos, and forms.
• Manage calendars, coordinate meetings, and prepare pertinent agendas or materials.
• Provide resolution to phone inquiries and prioritizing issues and routing calls as appropriate.
• Serve as key point of contact for a variety of audiences and independently compose e-mail and other correspondence.
• Conduct research, compile data, and prepare presentations and reports for leadership review.
• Coordinate and perform status reports, project reports, and other types of information regarding special projects.
• Monitor department budget and summarize financial reports including monitoring expenditures, preparing purchase orders, check requests, and assist in budget development.
• Other duties as assigned.

Requirements

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills.

Qualifications: Appropriate experience may be substituted for education on an equivalent basis. Minimum Required Education: Associate’s degree. Minimum Required Experience: 3 years.

Physical Requirements: Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment: Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity: Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Benefits

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.