Administrative Associate, Dean’s Office, Moody College of Communication

About the role

Acts as the primary receptionist and provides a broad range of administrative support for the Moody College Deans Office.

Responsibilities

• Serve as front desk receptionist, including greeting visitors and managing phone communications.
• Provide operational and administrative support aligned to priorities coordinated through the Executive Assistant.
• Support execution of Dean’s Office workflows, ensuring timely completion of tasks and logistical readiness.
• Maintain a professional and welcoming office environment.
• Process room reservations overseen by the Dean’s Office.
• Support meetings, including room setup and breakdown.
• Process parking requests and office logistics.
• Maintain office lists, supplies, and inventory.
• Process vouchers, payments, and purchase orders.
• Sort and distribute mail and communications.
• Aid with special projects and administrative needs.
• Other related duties as assigned.

Requirements

• Bachelor's Degree with one year of experience at the Administrative Assistant level or a High School Diploma and five years of administrative experience.
• Strong organizational and communication (verbal and written) skills.
• Demonstrated ability to successfully work independently and collaborate with a team.
• Proficient in Microsoft Office.
• Excellent customer service skills, organizational skills, and ability to problem solve.
• Must be able to work well managing deadlines on a daily basis.
• High degree of professionalism and ability to manage sensitive information.

Qualifications

• Relevant education and experience may be substituted as appropriate.
• Bachelor's degree and over one year of administrative experience preferred.
• Familiarity with the University’s financial policies and procedures preferred.
• Experience using DEFINE, the University’s financial management software preferred.
• Experience with calendaring software and platforms, which may include Microsoft Outlook, Doodle, etc. preferred.

Skills

Not specified.

Benefits

Not specified.

Pay

$54,000 + depending on qualifications.

Schedule

Typical professional office environment. Some evening and weekend hours are required. Occasional travel is required to donor and alumni events outside of Austin.