Administrative Associate

About the role

Provides administrative support to a department and senior leader (MD-1).

Responsibilities

• Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants.
• Schedules meetings, coordinates location, notifies parties, and tracks attendance.
• Makes travel arrangements and orders refreshments if necessary.
• Follows established procedures and guidelines, with opportunity to exercise independent judgement.
• Provides guidance to lesser experienced administrative staff.
• Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.
• Maintains calendar for department and leader.
• Orders and inventories department office supplies as needed.
• Maintains budget and monitors expenditures.
• Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum of three years administrative or related experience, preferably in a medium to large size department in a corporate setting.
• High school diploma or an equivalent combination of training and experience; Associate's degree or related degree preferred.

Special Factors

Sponsorship: Vanguard is not offering visa sponsorship for this position.

About Vanguard: Vanguard is a mission-driven company committed to the long-term financial wellbeing of our clients. We are dedicated to transforming our clients' lives through innovative products and services. Our mission inspires us to continuously develop our skills as individuals and as a team.

How We Work: Vanguard has implemented a hybrid working model for the majority of our crew members, designed to maximize the benefits of enhanced flexibility while maintaining in-person learning, collaboration, and connection.