Administrative Associate 632982

About the role

Responsible for the administrative and employee management functions of the Physiological Sciences department within the College of Veterinary Medicine. Employee management oversight includes recruitment/hiring, preparation of necessary payroll documents, review/entry of timesheets/leave reports, review/audit payroll reports to ensure accuracy. Monitors and documents employee training/performance reviews. Assists department head with Salary Planner annually. Compiles and analyzes information for reports on research, teaching and service. Maintains graduate course files and distribute and collect student course evaluations each semester. Responsible for preparation of departmental travel requests and requisitions, including travel arrangements for visitors to the department. Supervises Sr. Financial Assistant and oversees financial functions for the department, including approving purchases. Assists department head as needed.

Responsibilities

• Recruitment/hiring
• Preparation of necessary payroll documents
• Review/entry of timesheets/leave reports
• Review/audit payroll reports to ensure accuracy
• Maintain employee training/performance reviews
• Aid in Salary Planner process
• Compile and analyze information for reports on research, teaching and service
• Manage graduate course files and collect student course evaluations
• Prepare and oversee departmental travel requests and requisitions
• Supervise Sr. Financial Assistant and approve purchases
• Assist department head as needed

Requirements

• High School/GED (degree must be conferred on or before agreed upon start date)
• Seven years of experience
• Completion of Ambassador Program or comparable program
• MS Office experience
• Confidentiality required

Qualifications

• Bachelor's degree with ten years of related experience; OR
• Bachelor's degree with five years related experience and preferably experience in university, medical, or veterinary environment
• Supervisory skills
• Completion of the Leadership Development program or comparable program

Skills, Proficiencies, And/or Knowledge

• Excellent interpersonal communication skills
• Self-motivated and well organized
• Capable of independent judgement, decision making, and performing with minimal oversight or supervision

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

Pay

TBD

Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.