Administrative Associate 3- Pediatrics

Responsibilities

• Provides a wide range of complex office administration and support for assigned divisions while serving as principal contact and liaison with all University and external contacts for the division.
• Develops departmental systems and procedures and communicates policies and procedures to staff.
• Affords assistance with the coordination of faculty recruitment, faculty certification and promotion processes.
• Manages faculty calendars, including building/inputting on-call schedules using scheduling (Amion) software.
• Captures division events, including conferences, seminars and departmental routine meetings.
• Maintains budget including tracking account expenditures and assisting with monthly report generation.
• Captures coordination of electronic reconciliation of monthly ledgers; investigates and alerts faculty of discrepancies; processes accounts payable/receivables including procurement card purchasing and reconciliation in line with University policy.
• Affords assistance in acquiring articles from journals, books and other material for faculty use in teaching.
• Affords assistance in arranging schedules and drafting itineraries for visitors, faculty candidates, speakers, and other special guest; prepares agenda and travel itineraries as needed.
• Organizes and affords assistance with special projects as directed by the Division Chief, faculty, and Department Administrators.
• Performs other duties as assigned.

Qualifications

• Education: High School Diploma or GED. (TRANSCRIPT REQUIRED)
• Experience: Four (4) years of administrative support experience; OR Bachelor’s Degree in lieu of experience; OR combination of education and experience to equal four (4) years.
• Knowledge, Skills, And Abilities: Proficiency with Microsoft Office suite and medical terminology. Ability to work independently and easily adapt to frequently changing priorities. Ability to communicate in a professional manner with diverse levels of people and maintain a high degree of confidentiality.