Administrative Associate 3-Obstetrics & Gynecology

Responsibilities

• Assists with maintaining calendars and scheduling meetings for the Chair of OB/GYN and other assigned faculty.
• Arranges, schedules, and coordinates meetings, conferences, and events for faculty and the chair.
• Initiates and coordinates travel requests, travel authorizations, and travel arrangements for the Director of the Residency Program and faculty.
• Reviews, updates, and maintains faculty database information.
• Maintains surgical schedules for the OB/GYN department.
• Coordinates, schedules, and processes semi-annual and resident evaluations.
• Coordinates faculty recruitment activities: search, evaluation, selection, and hiring of new faculty.
• Coordinates with the Residency Coordinator on resident recruitment, annual reviews, tracking periodic evaluations, and duty hours.
• Processes all clinical faculty and staff volunteer appointments and paperwork.
• Reviews hiring packets for accuracy and completion; submits packets to committee members for review; contacts candidates for interviews and arranges visits.
• Maintains time sheets and leave requests for the Chair of OB/GYN and assigned faculty.
• Coordinates clinical faculty evaluations by residents, maintains the clinical faculty database and spreadsheets.
• Performs other related duties as assigned.

Requirements

Minimum Requirements:

• Education: High School Diploma or GED. (Transcript required)
• Experience:
  • Four (4) years of administrative/clerical experience; or
  • Associate’s Degree and two (2) years of work-related experience; or
  • Bachelor's Degree in lieu of experience.

Skills

• Ability to be self-motivated, detail-oriented, and highly organized.
• Knowledge of and experience using online databases and other resources.
• Ability to complete all types of forms designed by UT for Finance and Payroll.
• Excellent interpersonal skills and the ability to communicate effectively and professionally.
• Excellent written and oral communication and organizational skills.
• Skill and experience with FileMaker Pro, Excel, Word, and PowerPoint.
• Knowledge of UT policy and procedures.

Job posting number: #7369062. Posted: August 19, 2026. Location: Memphis, TN.